SETTING UP OF THREE ADMINISTRATIVE OFFICES

In order to reorganise a number of administrative and support tasks, the Commission officially decided on 6 November 2002 to set up three Offices attached to DG for Personnel and Administration that have been operational since 1 January 2003.

Policy decisions and decisions of principle in areas covered by the Offices will still be taken by the Commission (or DG ADMIN) but their implementation will be up to the Offices.

The Office for the administration and settlement of individual entitlements (Paymaster's Office) is responsible for determining, calculating and settling individual financial entitlements, while responsibility for legislative matters, changes to the Staff Regulations and decisions of principle and of a discretionary nature remain a matter for the Commission and DG ADMIN.

This Office deals with salaries, allowances and payments, the reimbursement of experts' and mission expenses, sickness and accident insurance and pensions, which represent some of the activities of the former Directorates E and L of DG ADMIN.

For all questions falling within the scope of the Office, please contact the relevant departments below:

Director (acting) of the Office: D. Deshayes (56156/63341)
- PMO 1 Administration of individual financial entitlements: M. Tzirani (58482/59042)
- PMO 2 Salaries, mission expenses, experts' expenses: D. Deshayes (56156/63341)
- PMO 3 Sickness and accident insurance: G. Spangenberg (54282)
- PMO 4 Pensions: J.P. Grillo (acting) (51325/90037)
- PMO 5 Luxembourg: D. Deshayes (acting) (56156/63341)
- PMO 6 Ispra: F. Civiletti (acting) (*80936)

The Office for infrastructure and logistics in Brussels (OIB) is responsible for all activities associated with the implementation of buildings policy, the management of office SPACE, the housing of departments, maintenance and technical works, security services, purchases, supplies and inventories together with internal logistics and services, not including IT services and telecommunications, which will continue to be the responsibility of DG ADMIN.

This Office is responsible also for all activities associated with social welfare infrastructure, including day nurseries and after-school centres, canteens and restaurants and existing sports centres as well as centres to be set up.

These activities are essentially those of the former Directorate C of DG ADMIN.

For all these activities in Brussels, the relevant departments of the Office are:

Director (acting) of the OIB: O.B. Petersen (52966/92233)
- OIB 1 Implementation of buildings policy: P. Glynn (50183/58767)
- OIB 2 Projects, space management, maintenance: O.B. Petersen (52966/92233)
- OIB 3 Procurement policy and inventories: R. Capogrossi (51998/91502)
- OIB 4 Logistics and services: D. Germain (52501/55296)
- OIB 5 Internal management: R. Lanneau (61632/51249)
- OIB 6 Social welfare infrastructure: M. Saude (63204/61381)
- OIB 7 Protection of buildings: A. Migoya (63169/94909)

The Office for infrastructure and logistics in Luxembourg is responsible in Luxembourg for essentially the same tasks as the Brussels Office, without in any way altering the interinstitutional administration of certain activities.

The OIL now manages some of the activities that were previously the responsibility of the former Directorate L of DG ADMIN.

For these tasks, the Office departments that should be contacted are:

Director (acting) of the OIL: M. Reicherts (32620/32626)
- OIL 1 Implementation and management of buildings policy: A. Kozlik (33653/33458)
- OIL 2 Internal services, upkeep: R. Steinmetz (34481/36360)
- OIL 3 Social welfare infrastructure: A. Llanso (32618/35122)
- OIL 4 Financial resources and contractual support, conferences P. François (acting) (32458/50482)