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NOTICE FOR THE ATTENTION OF ALL STAFF
Subject: Termination of service scheme
Invitation for applications - round 2004
On 16 October 2002 the Commission adopted the rules
implementing the "termination of service" scheme established by
Council Regulation 1746/20021 and, in particular, decided to proceed in
three 'rounds' (2002/2003/2004).
Regulation 1746/2002 allows the Commission to grant
early retirement to up to 600 officials in whole. Given that in the
first two rounds 337 officials benefited from the early retirement
measures, in the third round, the Commission will be able to grant early
retirement to a maximum of 263 officials.
This present notice constitutes the invitation to apply
for the third and last round, the 2004 round.
Each round is organised independently from any other
round. An official whose application was not successful in the rounds 2002
and/or 2003 will therefore have to introduce a new, complete
application if they wish to apply for application of the measures in
the 2004 round, in line with Article 4(2) of the Commission Decision of
16 October 2002. A reference in the application to an application
submitted in a previous round will not be taken into account. Furthermore,
the fact of having submitted an application already in a previous round
will have no effect on the assessment of an application in the 2004 round.
To be eligible for the 2004 round, officials must
be at least 55 years old and have completed at least 15 years of service
on 31 December 2004. Years of service for which a
severance grant has been paid will not be taken into account either for
assessing eligibility, or for the calculation of the indemnity.
It should be noted that DG ADMIN has an obligation to
ensure that the average indemnity for the early retirement exercise as a
whole does not exceed 62.5%. This may influence whether an official is
selected for termination of service, and also the date on which an
official may leave the service.
Full information on the early retirement scheme may be found on
IntraComm
Through this site you may find information on:
- what termination of service involves and the conditions governing
it,
- how and by reference to what criteria applicants will be selected,
- the financial impact of termination of service (calculator),
- how to apply, and
- answers to the most frequently asked questions.
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Officials who are interested in applying and
who satisfy these conditions are invited:
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to read carefully the information available on IntraComm,
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to take note of the criteria to be applied for the selection
of the candidates,
and to confirm their application by
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filling in and submitting the electronic application form
available on IntraComm, and
-
printing out a copy of the submitted form, signing it and
sending it to the human resources manager of their DG or
department of assignment no later than 15 January 2004.
Both of these conditions – registration on-line
and sending in of a signed paper copy – must be complied with,
otherwise the application will be considered null and void
(exceptions are, however, foreseen for particular situations – see
below). |
The ADMINFO help desk (tel. 66600, e-mail
Adminfo@ec.europa.eu) will reply to any questions relating to the early
retirement scheme, with the exception of those concerning the priority
that may be assigned to a specific application or the likelihood that an
application will be successful. The colleagues concerned should instead
address such questions to the human resources manager of their DG/Service
who will, however, only be able to make an initial appraisal that is not
binding. Please do not call any departments of DG ADMIN or PMO other than
ADMINFO about the scheme, as they will not be in a position to answer your
questions directly.
ADMINFO also holds paper copies of the blank
application form to be made available to colleagues who on grounds of
justified absence from the service (leave, sick leave, missions etc.) or
due to the technical impossibility of accessing IntraComm (which is the
case for certain delegations) will not be able to fill in the electronic
application form.
Only these colleagues will be exempt from the
obligation to register on-line; they need, however, to send in their
application on the signed paper copy to their human resources manager
within the deadline (date of postmark).
As regards the remainder of the procedure, the planned
timetable (dates are tentative) is as follows:
- 15 January 2004: deadline for receipt of applications,
- 13 February 2004: each DG or department sends to DG ADMIN its list
of eligible applicants, grouped by category and, within the
categories, in three groups depending on whether the interest of the
service in the measure being applied to the official concerned is
considered to be high, low or non-existent,
- 22 March 2004: establishment by DG ADMIN of a single draft list not
exceeding 263 candidates, and also possibly of a draft reserve
list of 20 candidates,
- End of March/beginning of April 2004: opinion of the Joint Committee
(COPAR) on the draft list,
- Mid – April 2004: approval of the list by the Commission; period
of 10 working days for selected candidates to withdraw their
application if they so wish; publication of the final list. Candidates
may be given a fixed departure date at this stage if a later departure
date would cause the level of their indemnity to rise,
- 1 May to 1 October 2004 : implementation of the individual measures
terminating service: determination of departure dates depending on the
needs of the departments, the candidates’ interest, the level of
indemnity and the ability of the managing department to deal with the
ensuing workload; for those candidates who will fulfil the eligibility
criteria for the early retirement only between 1 October and
31 December 2004 a date of departure after 1 October will be
determined, as appropriate.
Concerning the question of data protection in the
context of the round 2004 I would ask you to take note of the information
contained in the Annex to this note.
Horst REICHENBACH
Annex
Data Protection
An application for termination of service in the 2004
round will involve the treatment by the Commission of personal data
concerning the applicant. Such treatment of personal data is subject to
the provisions of Regulation (EC) No 45/2001 on the protection of
individuals with regard to the processing of personal data by the
Community institutions ("The Data Protection Regulation")2. By
filing an application, the applicant will be considered as having given
unambiguously his or her consent to the processing of these data in the
context of the 2004 round. This consent makes all processing by the
Commission of these personal data lawful in accordance with Article 5(d)
of the Data Protection Regulation.
With a view to the provisions of the regulation,
furthermore, the following should be noted:
Identity of data controller: Martin TERBERGER, Head of
Unit A.1, DG ADMIN.
Purpose of the processing operation: Implementation of
the termination of service scheme, round 2004.
Categories of data processing: All information
contained in personnel files, supplied by the candidates or by the
Directorate Generals and services.
Existence of the right of access: Applicants have a
right of access to their data in accordance with Article 13 of the Data
Protection Regulation.
Legal basis of the processing: Commission Decision of
16 October 2002 and Council Regulation (EC, EURATOM) No.
1746/2002 of 30 September 2002.
Time limits for storing the data: Varies from
individual to individual, depending on the development of the individual
official’s personnel file.
Right to have recourse to the European Data Protection
Supervisor: Right is granted (see Article 33 of the Data Protection
Regulation).
Footnotes
1 OJ L 264
of 2 October 2002, page 1.
2 OJ L 8 of
12 January 2001, pp. 1 - 22
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