(Budget heading A-4104)

1. Officials and temporary staff of the various Community institutions are reminded that it may be possible for the Commission to contribute to expenditure for the primary and secondary education of children who cannot or can no longer be admitted to a European School for imperative educational reasons duly supported by evidence (see 4 below) or cannot attend a European school because of their parents' place of employment.
   
   

2. Before making an application staff are advised to MAKE CERTAIN that they have fully exhausted their entitlement to education allowances - FLAT-RATE and VARIABLE - and, if they are entitled to repayment under budget heading A-4103 (ex-1640) (Aid for disabled persons) or from the sickness insurance, this should be mentioned.
   
   

3. The CLOSING DATE for applications for the 2000/2001 school year is 30 June 2001. Applications submitted after this date will not be considered unless it can be shown that there are exceptional circumstances.
   
   

4. Applications must satisfy the following main criteria:

1. Imperative educational reasons duly supported by evidence:

   • educational problems of a child who has attended a European School but has had to leave and follow another type of education; or
     
     

   • educational problems relating to the parent's entry into service or change of place of employment; or
     
     

   • no European School or suitable, moderately priced national educational establishment within 50 km of the place of employment.
     

   The evidence proving the existence of imperative educational reasons should be recent and furnished by qualified persons such as the head teacher, a paediatrician, an educationalist, a psychologist, etc. All other relevant documents listed at 5 below must be attached.
   
   

2. The applicant's basic salary must be less than € 7.100.
   
   

3. The sum of the annual education costs borne by the applicant in respect of all children covered by the application, after deduction of the education allowance and any other similar allowance or reimbursement, must exceed 20% of family income: applicant's basic salary (weighted) plus, where appropriate, spouse's net salary and/or maintenance payments.

5. Officials and temporary staff who think they satisfy the criteria set out at 4 above should submit an application on the attached form, enclosing all the supporting documents listed below:

1. FOR NEW APPLICATIONS:
   
   

   • certificate issued by the head of a European School or the school attended previously clearly stating the imperative educational reasons for changing the child's schooling;

   • a medical certificate (from an educational psychologist, pedopsychiatrist or a paediatrician) or a certificate from an independent educational community help centre;

   • school reports for 1998/1999, 1999/2000 and 2000/2001;

   • the educational curriculum vitae of the child since the first year of primary school;

   • supporting documents showing school fees incurred in 00/01: detailed bills and proof of payment (bills, copies of bank transfers or bank statements): all expenses must be shown on receipted bills, indicating the child's surname and first name and the school year or period to which they refer);

   • the applicant's most recent salary statement and proof of maintenance payments received, if any;

   • proof of the net income and maintenance payments received by the spouse, if any;
     
     

2. FOR RENEWAL OF APPLICATIONS:
   
   

   • all school reports for 2000/2001 ;

   • proof of the net income and maintenance payments received by the spouse, if any;

   • supporting documents showing school fees incurred in 2000/2001: detailed bills and proof of payment (bills, copies of bank transfers or bank statements): all expenses must be shown on receipted bills, indicating the child's surname and first name and the school year or period to which they refer);

   • the applicant's most recent salary statement and proof of maintenance payments received, if any.

6. Payment of a financial contribution for one school year does not imply an automatic entitlement for subsequent years.
   
   

7. Each case will be considered on its merits every year in the light of the budgetary situation. The amount of the contribution is determined on the basis of family income, the number of applications submitted and the amount allocated in the budget for the current year.
   
   

8. Applications will be referred for an opinion to a joint consultative committee, which will take into account all aspects of the case before reaching a decision.
   
   

9. Applications and supporting documents should be sent in an envelope clearly marked: "EXCEPTIONAL EDUCATION COSTS" to:

APPLICATION FOR
REPAYMENT OF EXCEPTIONAL EDUCATIONAL COSTS
2000/2001

(form in PDF) - (form in WORD)