2003 PROMOTIONS EXERCISE

MERIT LISTS
ADDENDUM

1. Publication of merit lists
2. Directorates-General and other departments included in this publication
3. Appeals to the promotion committees against decisions on priority points
1. Deadline for lodging appeals
2. Method of lodging an appeal

1. Publication of merit lists
   Under Article 8 of the General Provisions for Implementing Article 45 of the Staff Regulations:
   
   "Once priority points have been awarded following the procedure laid out in Article 6, DG ADMIN draws up a distinct merit list for staff paid from appropriations of the operating part of the general budget and for those paid from appropriations of the research part of the general budget as well as a separate list for staff in the European Anti-Fraud Office. These lists will be drawn up for each grade, and in rank order of points, and will include those officials who are five points below the promotion threshold and those who have reached or exceeded it. The lists are published on the Intranet. They shall be communicated to all staff in the appropriate way."
   
   Article 8 of the General Provisions for Implementing Article 45 of the Staff Regulations applies, mutatis mutandis, to staff paid from appropriations of the research part of the general budget (officials and temporary agents within the meaning of Article 2(d) of the conditions of employment of other servants of the European Communities (CEOS)).
   
   This Administrative Notice contains the merit lists for staff referred to in Section II below.
   
   For the sake of clarity, each list is being published in two forms:
   
   
   • a list, by grade, budget and status, of the officials and temporary agents within the meaning of Article 2(d) of the CEOS whose total points reach or have exceeded a figure five points below the indicative promotions threshold.
     
     This list only includes the staff referred to in Section II below. It is an addendum to the merit list published in Administrative Notice No 48-2003 on 7 July 2003.
     
     
   • the same list by Directorate-General/other department.
     
   
   
2. Directorates-General and other departments included in this publication
   
   This Administrative Notice covers staff serving in:
   
   • the External Service,
     
   • the Joint Research Centre,
     
   • the OPOCE,
     
   • Financial Control during the period covered by this promotions exercise.
     
   
   The merit lists for officials on secondment as staff representatives will be published at a later date.
   
   
3. Appeals to the promotion committees against decisions on priority points
   
   Under Article 13 of the General Provisions for Implementing Article 45 of the Staff Regulations, officials may appeal to the promotion committees against the priority points awarded by the Directorates-General.
   
   Staff are requested to note the following details on lodging appeals:
   
   
   1. Deadline for lodging appeals
      
      Under Article 13 of the General Provisions for Implementing Article 45 of the Staff Regulations, appeals against the award decisions on priority points must be lodged with the promotion committees within five working days of the publication of the merit lists.
      
      This deadline of five working days will take account of any documented periods of absence (missions, leave, etc.).
      
      * Special case: staff serving in the External Service
      
      Given the technical constraints in the External Service - for staff serving in the External Service only and for the purposes of the promotions exercise - the deadline for lodging appeals to the promotion committee is 5 September 2003.
      
      To facilitate the administrative processing of appeals and preparatory work for the promotion committee, officials serving in the External Service are requested, wherever possible, not to wait until the 5 September 2003 deadline to lodge an appeal.
      
      
   2. Method of lodging an appeal
      
      * Staff serving at the JRC
      
      Appeals must be lodged via "Sysper 2", under "My promotion file".
      Grounds must be given (an unlimited free text area will be made available to users who press the "Launch an appeal" button under the "DG Priority Points" tab).
      
      * Staff serving in the External Service, the OPOCE and Financial Control during the period covered by this promotions exercise
      
      Appeals, stating grounds, must be lodged by e-mail to ADMIN CDR & PROMOTION, indicating in the 'Subject' line: "Appeal to the Promotion Committee, grade [XX]" (where XX = current grade).
      
      Appeals lodged by e-mail will be entered in each applicant's "Sysper 2" promotion file by Unit ADMIN A.6.
      
      * Staff who do not have access to e-mail
      
      Officials who do not have access to "Sysper 2" or e-mail will be able to launch an appeal by addressing a note with supporting arguments to Mr Marc MOULIGNEAU, Head of Unit ADMIN.A.6 (MO34 - 05/88).
      
      The Directorates-General to which officials who have launched appeals are assigned will be informed of each appeal launched and invited to comment.
      
      Under Article 18 of the General Provisions for Implementing Article 45 of the Staff Regulations, a complaint under Article 90(2) of the Staff Regulations may not be lodged until the appeals procedure before the promotion committee has ended.