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CERTIFICATION PROCEDURE, 2009 EXERCISE:
Draft list of admitted applicants and
draft list of pre-selected applicants
Following the call for applications for the 2009 exercise of the
certification procedure, issued by means of
Administrative Notice N° 65-2009, 718 signed applications were
registered. The officials who applied are invited to read what follows.
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IMPORTANT WARNINGS TO APPLICANTS
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Candidates who contest their
non-admission/non-pre-selection have the possibility to launch an
appeal. Following the analysis of the appeals, the number of
admitted candidates as well as the draft rankings might be
MODIFIED.
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The annexed lists are therefore PROVISIONAL
and are published subject to completion of the appeals' analysis
mentioned above.
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- DRAFT LIST OF ADMITTED APPLICANTS
The draft list of 677 officials whose applications are considered as
admitted is given in annex 1.
The names of the officials in grades 5 upwards of the Assistants'
function group who, on the date of publication of the call for
applications, were appointed to a permanent post at the Commission and
were in active employment, on parental leave, on family leave or
seconded in the interests of the service and who applied for the 2009
certification exercise are on the draft list of admitted applicants
provided they meet each of the two following criteria:
- As at 16 January 2010, have acquired a minimum of 3 years
seniority in the AST career with no restriction and in grade AST5 or
above.
- Have the potential required to take on the functions of an
administrator positively assessed in at least one of the annual
evaluation reports covering the years 2007 and 2008.
- THE DRAFT LIST OF PRE-SELECTED APPLICANTS
All admitted applicants were granted points and two rankings were
established as follows.
2.1. Points according to merit
- The result of the 6 last appraisal exercises – namely the
exercises covering the years 2003, 2004, 2005, 2006, 2007 and 2008 –
were taken into account, excluding the appraisal reports covering
periods when the official was in the C or D career path.
- Merit marks obtained in the 5 appraisal exercises covering the
years 2003 to 2007 were taken into account, applying a pro rata
according to the period covered by any partial report. Probation
reports were not be taken into account.
- Regarding the year 2008, only the annual appraisal report –
established in 2009 and covering the 2008 performance – was taken into
account (excluding any simplified or partial appraisal report). This
report mentions a performance level.
On the basis of the above, points according to merit were awarded to
admitted candidates as follows:
- An average of the 3 best merit marks obtained for each of the 5
appraisal exercises covering the years 2003 to 2007 was calculated.
- A number of points was added according to the performance level
mentioned in the annual appraisal report covering the year 2008:
| Performance level obtained
by the candidate in his/her annual appraisal report covering 2008
Points |
allocated to the candidate |
| Level IA |
4,0 |
| Level IB |
3,5 |
| Level II |
3,0 |
| Level III |
1,0 |
| Level IV |
0,0 |
- Result: points according to merit, on a maximum of 24 points.
This maximum is of 20 points in case of absence of annual appraisal
report covering the year 2008.
2.2. Points according to the level of education
The admitted candidates were awarded points according to their level
of education – as demonstrated by qualifications/diplomas officially
recognised by the Member state or the third country in which they were
issued – as follows:
| Highest level of education of the candidate
|
Points |
| a) |
Primary education |
0 |
| b) |
Secondary education (not giving access to higher education)
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| c) |
Secondary education (giving access to higher education)
|
2 |
| d) |
Higher education (higher non-university degree or short university
cycle of a legal duration of at least 2 years) |
4 |
| e) |
University level education of a legal duration of at least 3 years
|
6 |
| f) |
University level education of a legal duration of at least 4 years
|
8 |
| g) |
University level education – third stage
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A candidate was granted points corresponding to the highest education
level he/she reached – and not corresponding to the number of diplomas
obtained (only one allocation of points, even in case multiple
diplomas).
2.3. Points according to the recent professional experience acquired
in the institutions in the 17 fields where the Commission has
identified needs
0 to 17 points were granted as follows to the admitted candidates who
acquired, over the last 10 years, a professional experience within the
institutions in at least one of the 17 areas of needs(1):
- 2 points awarded for every full year of professional experience
acquired between 1 January 2004 and 31 December 2009; if the
professional experience acquired did not amount to a full year, points
were awarded applying a pro rata for each day of professional
experience.
- 1,25 point awarded for every full year of professional experience
acquired between 1 January 2000 and 31 December 2003; if the
professional experience acquired did not amount to a full year, points
were awarded applying a pro rata for each day of professional
experience.
2.4. Two scores for each admitted candidate
Each candidate admitted to the 2009 certification exercise was awarded
two scores on the basis of the points defined above and of the
following weighting:
| SCORE 1 |
Combining the points granted for merit (with a weighting of
60%) and the points granted for the recent professional experience in
the 17 areas of need (with a weighting of 40%) |
| SCORE 2 |
Combining the points granted for merit (with a weighting of
60%) and the points granted for the level of education demonstrated by
an officially recognised qualification/diploma (with a weighting of
40%) |
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a) Points according to the professional experience
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à0
to 4 points*
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(a + b)
à
Score 1
0 to 10 points*
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Points* on a maximum of 17 points
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Weighting of 40%:
(points obtained / 1,7) x 40%
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b) Points according to merit
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à0
to 6 points*
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Points* on a maximum of 24 points
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Weighting of 60%:
(points obtained / 2,4) x 60%
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Points* on a maximum of 20 points in case of
absence of 2008 annual appraisal report
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Weighting of 60%:
(points obtained / 2,0) x 60%
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(c + b)
à
Score 2
0 to 10 points*
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c) Points according to the level of education
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à0
to 4 points*
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Points on a maximum of 8 points
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Weighting of 40%:
(points obtained / 0,8) x 40%
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(*) Number of points rounded up to 2 decimal
places.
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2.5. Two lists established
Two provisional ranking were established as follows:
| LIST 1 |
Ranking of the admitted candidates according to scores 1
(combining points granted for merit and points granted for recent
professional experience in the 17 areas of need) |
| LIST 2 |
Ranking of the admitted candidates according to scores 2
(combining the points granted for merit and points granted for the
level of education) |
2.6. Number and list of provisionally pre-selected candidates
In view of pre-selecting a minimum of 220 candidates – i.e. twice the
number of officials who shall be authorised to follow the training
programme as a result of the 2009 certification exercise –, the 238
best-ranked admitted candidates are listed on the draft list of
pre-selected candidates. This unique list is published in
annex 2.
The provisionally pre-selected candidates are the highest-ranked
admitted candidates on the two lists as follows:
- the candidates with a ranking better or equal to the 142nd position
on list 1 (including ex aequo – provisional threshold: 8,63 points);
and
- the candidates with a ranking better or equal to the 110th position
on list 2 (including ex aequo – provisional threshold: 8,69 points).
- APPEAL PROCEDURE
The applicants can check how their application was processed and the
results in terms of admission and ranking. The number of points
obtained and their ranking in the two lists are available in their
“certification” file in Sysper2.
The non-admitted candidates who consider they meet the admission
criteria and the candidates who contest the number of points obtained
and their ranking may lodge a substantiated appeal before the Joint
committee for the certification procedure within 10 working days
following the publication of this Administrative Notice.
This appeal has to be lodged via their « certification » file in
Sysper2, by clicking on the “Launch an appeal” button. The appeal has
to be substantiated: a free-text area of unlimited size will be
available; documents supporting the appeal have to be enclosed (via
the “Annexes” tab).
If, for some reason, an official is prevented from accessing Sysper2,
he/she may lodge an appeal by sending a substantiated note to:
European Commission
Unit ADMIN A/6 « Certification procedure appeals »
MO 34 5/15
B-1049 Brussels
The note must be sent within 10 working days, as evidenced by the
postmark.
- CHECKS DONE BY DG ADMIN
DG ADMIN has checked – against the documents contained in the personal
files – the level of education and principal language declared by the
best-ranked candidates. In case of non-conformity, DG ADMIN has
modified the certification application form accordingly and has added
a comment. In case the candidates disagree with the modification, they
have the possibility to launch a substantiated appeal (see point 3).
Concerning the level of education, on the basis of a proposal made by
the Joint committee for the certification procedure, the appointing
authority has decided to grant the same number of points (8) to the
candidates with a university level education of at least 4 years and
to those with a third stage. Therefore, even if it has been noticed
that a candidate erroneously declared a third stage level of education
instead of a university level of education of at least 4 years, the
application was not corrected. This absence of correction will have no
incidence on the number of points granted. Also, no conclusion for the
following certification exercises or for any future event in relation
to their career can be drawn by the candidates in this situation.
- NEXT STAGES IN THE PROCEDURE
After examination of the appeals by the Joint committee, the
appointing authority shall publish the final list of admitted
candidates and the final list of pre-selected candidates.
The DG and services of the pre-selected candidates (according to the
assignment on the date of signature of their application) shall
provide a motivated opinion on the basis of a comparative analysis of
the pre-selected applications. This analysis by the DGs and services
shall be based on the needs of the services and in particular on the 3
criteria defined by the general implementation provisions adopted on
20/11/07(2):
- responsibilities and duties currently performed by the pre-selected
applicants as mentioned in their job description or other relevant
documents, and how these responsibilities and duties are carried out
by the applicants;
- versatility of the pre-selected candidates on the basis of the
various functions performed and responsibilities held within the
European Institutions;
- relevant training courses followed as mentioned in their training
passport; ability to work in Community languages as required by the
service; ability to follow a training programme in French or English
(given that the candidates are not allowed to follow the training in
their principal language).
Common evaluation grids and guidelines for allocating the points and
establishing the ranking, were established by the appointing authority
after consulting the Joint committee for the certification procedure.
They are available for consultation by the candidates on the PersAdmin
website dedicated to the certification procedure (http://www.cc.cec/pers_admin/certification/2009_exercise_en.html and
http://myintracomm.ec.europa.eu/hr_admin/en/certification/Pages/exercice_2009.aspx
).
On the basis of the order of priority established by the DGs and
services, DG ADMIN shall establish a ranking and publish the draft
list of the 110 best-ranked pre-selected candidates. The pre-selected
candidates will then have the possibility to lodge a substantiated
appeal before the Joint committee for the certification procedure.
- THE COMPULSORY "CERTIFICATION" TRAINING
PROGRAMME
Courses and exams will take place in Brussels and Luxembourg and be
organised in English and French. A sufficient level of linguistic
knowledge is essential and no official will be allowed to follow the
training programme in his/her principal language.
The training programme will start on 31 May 2010. In spring 2010, the
EAS will organise for candidates authorised to follow the training
programme an information session by means of a video presentation to
be consulted on Intracomm.
You will find more information on the calendar and on the content of
the training on the EAS web site.
http://intracomm.cec.eu-admin.net/home/dgserv/eas/training/certification/index_en.html
- CONTACT DETAILS
If you have any queries, you can contact ADMIN/A.6:
Tel.: 93640 & 93936
E-mail:
ADMIN PROCEDURE DE CERTIFICATION
See also the site on the Certification procedure:
http://myintracomm.ec.europa.eu/hr_admin/en/certification/Pages/index.aspx
http://www.cc.cec/pers_admin/certification/index_en.html
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Footnotes
(1) The Commission has
identified particular needs in the following 17 fields: Planning,
quality management and evaluation; Policies; Legal;
Inter-institutional relations; External relations; Information,
communication and publications; Budget, finance and contracts;
Programmes, projects, actions and funds; Compliance and
infringement handling; Statistics; Control and inspection; Audit;
Analysis and advice; Scientific research; Human resources
management; Linguistics; Information technology.
(2) Decision C(2007) 5694
of 20 November 2007 laying down the general provisions for
implementing Article 45a of the Staff Regulations. |
