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Appraisal and reclassification 2010 - type 3a contract
staff
Closure of the Exercise
This Administrative Notice concludes the 2010 appraisal and
reclassification exercise by publishing the list of reclassified contract
staff. It also invites all contract staff covered by article 3a of the
Conditions of Employment of Others Servants (CEOS) to consult their
reclassification file and take notice of the final results.
In the appeal phase, the Joint Appraisal and Reclassification Committee
(JARC)
examined in total 258 appeals against the appraisal report and/or the
reclassification points. The JARC attentively examined these appeals and
rendered recommendations, which in 99% of the cases were adopted by
consensus. In the vast majority of cases, the Appeal Assessor and the
Authority responsible for concluding contracts of employment (AHCC)
subsequently followed these recommendations.
In total 282 contract staff have reached or passed the threshold and met
the eligibility criteria for reclassification, which corresponds to a
reclassification rate of 11.5% (11.6% in 2009).
- INVITATION TO CONSULT RECLASSIFICATION FILES
Contract staff covered by article 3a of the CEOS are hereby invited to
consult their reclassification files in Sysper2.
- RESULTS OF JOINT APPRAISAL AND RECLASSIFICATION COMMITTEE MEETINGS
The main stages of the appraisal and reclassification exercise
The 2010 appraisal and reclassification exercise was launched on 3
September 2010 based on an ad-hoc procedure published in
Administrative
Notice no. 52-2010.
- The aforementioned administrative notice with its detailed rules in
annex describes the fundamental principles of the new procedure.
- The rucksack of each contract agent was established according to the
rules set out in the annex to the administrative notice.
- As of 18 October 2010, the annual appraisal report (including the level of
performance) and the reclassification points were transmitted to the
staff. This offered the possibility to lodge an appeal to the JARC within the deadline of six
working days.
- The Joint Appraisal and Reclassification JARC concluded its work on
8 November 2010.
- After having received the JARC’s opinion on the individual appeals:
- the Appeal Assessors took the final decision with regard to the annual
appraisal report;
- the AHCC concluded on the final number of reclassification points
attributed to staff. It also decided on the list of reclassified staff.
- The list of reclassified staff is
annexed
 to this Administrative Notice.
The meetings of the JARC
Handling of appeals against the report and/or the reclassification
points
Contract staff wishing to contest their report (qualitative appraisal and
performance level) or their reclassification points had the possibility to
introduce an appeal in Sysper2.
The JARC analysed all appeals individually and adopted an opinion
with regard to the following elements:
In the case of an appeal against the report, the
JARC recommended to
the Appeal Assessor to confirm or modify the report:
In case of a proposal to modify the report (including the possibility of a
change of performance level), the JARC made a twofold proposal with
respect to the reclassification points:
- it proposed a number of points within the new range of points in the
event that the Appeal Assessor were to change the performance level;
- it proposed to confirm or modify the reclassification points within the
range of the performance level in the event that the Appeal Assessor
decided to maintain the performance level.
It must be specified that the JARC was not supposed to take the place
of the actors. They verified whether the procedure had been respected and
consequently analysed whether the report had been drawn up fairly,
objectively and in accordance with the appraisal standards
(see Administrative
Notice no. 22-2008).
In case of a proposal to confirm the report, the
JARC
rendered an opinion to the attention of the Appeal Assessor.
Finally, the Appeal Assessor was called upon, in all cases, to take the
final decision on the report including the performance level. If he did
not want to follow the opinion of the JARC, he had to duly justify
his decision.
In the case of an appeal against the points, the JARC verified
whether the criteria for the attribution of reclassification points were
correctly applied. The tasks of the JARC were principally focussed on
examining cases of manifest errors during the establishment of the formal
intentions on reclassification points or examining cases of discrimination
(unjustified unequal treatment or similar treatment in objectively
different situations).
The JARC recommended to the AHCC to confirm or modify within the
range of points of the performance level attributed.
If the opinion of the
JARC was adopted by means of a vote, the
opinion also contains the majority and minority positions expressed.
The opinion of the JARC can be consulted by the jobholder via
Sysper2.
Handling of appeals against the rucksack
In this first exercise under the new system, contract staff who contest
the result of the constitution of the rucksack could lodge an appeal with
the JARC.
These appeals could not be introduced via Sysper2; the officials were
invited to send their appeal by email to the functional mailbox "HR CPER
JARC SECRETARIAT".
For each appeal, the JARC delivered a recommendation which will be
communicated to the jobholder following the decision of the AHCC.
- DEFINITIVE RECLASSIFICATION THRESHOLDS
All grades except the end of career grades (FGI 3, FGII 7, FGIII 12,
FGIV 18)
All contract staff who have a number of points superior or equal to the
reclassification threshold and who meet the eligibility criteria are
reclassified.
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2010 reclassification
thresholds |
| FGI1 |
16 |
| FGI2 |
32 |
| FGII4 |
16 |
| FGII5 |
22 |
| FGII6 |
32 |
| FGIII8 |
16 |
| FGIII9 |
20 |
| FGIII10 |
24 |
| FGIII11 |
32 |
| FGIV13 |
16 |
| FGIV14 |
16 |
| FGIV15 |
20 |
| FGIV16 |
24 |
| FGIV17 |
32 |
- LIST OF RECLASSIFIED OFFICIALS
The AHCC adopted decisions on reclassifications, taking into account:
- the provisions of Article 87 of the CEOS on the minimum seniority in the
grade required to qualify for reclassification;
- the principle that officials may be reclassified only if they are in
active employment at the Commission in the relevant grade at the time the
reclassification decision is adopted, or on parental or family leave;
- the principle that any decision on the reclassification of a contract
agent who is the subject of disciplinary proceedings is suspended until
the results of those proceedings are known;
- the general provisions of the detailed rules in annex to Administrative
Notice no. 52-2010.
The list of reclassified officials is published as an annex to this
Administrative Notice. An additional residual list to take into account
the results of late appraisals and appeals will be published at a later
stage.
- IMPLEMENTATION OF THE RECLASSIFICATION DECISIONS
Reclassification decisions will take effect on 1 January 2010. The
reclassification of contract staff who do not have the minimum seniority
required, will take effect on the first day of the month following the
month when the minimum seniority will be obtained.
The reclassification decisions are currently being entered in Sysper2 and
will be in place to allow inclusion in the December 2010 salary transfers.
- COMPLAINTS
Contract Staff whose names do not appear on the list of reclassified contract staff and who wish to do so, may appeal against the AHCC’s decision by lodging a complaint about the decision not to reclassify them in accordance with Article 117 of the CEOS and Article 90(2) of the Staff
Regulations, which is applicable by analogy. They have 3 months to
lodge the complaint from the date when this Administrative Notice, together with the
list of reclassified Contract Staff, is published.
The practical aspects of lodging a complaint are explained on the following page:http://myintracomm.ec.europa.eu/hr_admin/en/appeals/Pages/index.aspx
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