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CERTIFICATION PROCEDURE, 2008 EXERCISE
DRAFT LIST OF THE BEST-RANKED PRE-SELECTED
CANDIDATES
This administrative information concerns the 241 officials pre-selected
in the 2008 certification exercise.
The procedure for selecting officials to follow in 2009 the training programme
offered by the European Administrative School (EAS) has three stages: admission;
pre-selection; evaluation and ranking of the pre-selected candidates. This Administrative
Notice presents the provisional result of the third stage.
IMPORTANT WARNINGS TO APPLICANTS
- The draft list published in annex is based on the
provisional ranking of the pre-selected candidates. Modifications
could be proposed by the Joint committee for the certification procedure
(see points 3 & 5).
- Nevertheless, the candidates listed in annex are already invited
to organise their absence during the training programme (see dates
under point 6). But they should note that inclusion of their name on the
attached list cannot be considered as a guarantee that they will be authorised
to follow the training programme in 2009.
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- NUMBER OF PRE-SELECTED CANDIDATES
The final list of the 241 pre-selected candidates was adopted by the Appointing
authority on 16 February 2009 and published by means of
Administrative notice n° 17-2009 of 19 February
2009.
- EVALUATION BY THE DGS AND SERVICES OF THE PRE-SELECTED CANDIDATES
The DGs and Services of the pre-selected candidates (according to the
assignment on the date of signature of their application) have provided an
opinion on the basis of a qualitative analysis of the applications.
This opinion is motivated and takes the form of comments and of a ranking
of the pre-selected candidates assigned to the same DG or Service on the basis
of a comparative analysis of the candidates and of their potential
to become AD officials. The analysis of the DGs and Services was based on
the needs of the services and in particular on the 3 criteria defined by the
General Implementing Provisions (GIPs) of 20 November 2007 (see
Administrative information n° 54-2007
):
- responsibilities and duties currently performed by the pre-selected
applicants as mentioned in their job description or other relevant documents,
and how these responsibilities and duties are carried out by the applicants;
- versatility of the pre-selected candidates on the basis of the various
functions performed and responsibilities held within the European Institutions;
- relevant training courses followed as mentioned in their training passport;
ability to work in Community languages as required by the service; ability
to follow a training programme in French or English (given that the candidates
may not follow the EAS mandatory training programme in their principal language).
Common evaluation grids and guidelines for establishing the ranking have
been established by the Appointing authority after consulting the Joint committee
for the certification procedure. They are available for consultation by the
candidates on the
PersAdmin website
dedicated to the 2008 certification exercise .
Please note that the number of points and the rankings obtained during the
pre-selection phase are no longer taken into account in this evaluation stage.
Each pre-selected candidate can see in his/her « certification » application
file in Sysper2 ("Calculations" section / "Selection" tab) the opinion issued
by his/her Service, his/her ranking among the pre-selected candidates assigned
to his/her Service, the number of points resulting from the ratio based on
his/her ranking and on the number of pre-selected candidates assigned to his/her
Service.
- PROVISIONAL RANKING OF THE PRE-SELECTED CANDIDATES
After identifying the applications considered by the DGs and Services
as being the first priorities, DG ADMIN has established the draft
list of the 112 best-ranked pre-selected candidates in
annex
 . This draft list indicates
the name of these candidates (in alphabetical order), their assignment and
their ranking among the total number of pre-selected candidates assigned to
their DG/Service (or among the total number of pre-selected candidates alone
in their DG/Service). This list was established as follows.
On the basis of a qualitative and comparative analysis, the DGs and Services
have indicated the ranking of each pre-selected candidate among the pre-selected
candidates of the same DG/Service (for example, ranking 4 out of 12 which
means that the candidate is ranked as 4th priority out of the 12 pre-selected
candidates in his/her DG/Service).
On this basis, a number of points has been automatically calculated – on the
basis of the ratio: ranking obtained / number of pre-selected candidates of
the service – as follows:
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1 – (ranking / number of pre-selected candidates)
= result lower than 1
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The candidates considered as being the first priorities of the DGs and
Services are those who have a result greater or equal to 0,5 point. The attached
list contains the name of the candidates having reached or passed this threshold,
i.e. the minimum number of points required in order to be allowed to take
part in the training programme. This indicative threshold may be reviewed.
The 5 Services with only one pre-selected candidate have not had the opportunity
to compare the applications. On the basis of the information contained in
the application form and the result of the analysis made by the DG/Service
of assignment, the Joint committee has established an order of priority among
the 5 candidates in this situation. On this basis, these candidates obtain
a ratio corresponding to their ranking / number of pre-selected candidates
alone in their Service (5).
As explained above, the ranking is provisional and modifications
could be proposed by the Joint committee for the certification procedure.
Inclusion of your name on the attached list cannot be considered as a guarantee
that you will be authorised to follow the training programme in 2009.
- APPEAL TO THE JOINT COMMITTEE FOR THE CERTIFICATION PROCEDURE
Each pre-selected candidate can see in his/her « certification » application
file in Sysper2 ("Calculations" section / "Selection" tab) the opinion issued
by his/her Service, his/her ranking among the pre-selected candidates assigned
to his/her Service, the number of points resulting from the ratio based on
his/her ranking and on the number of pre-selected candidates assigned to his/her
Service.
A pre-selected candidate who contests its ranking on the basis of the criteria
mentioned under point 2 may lodge a substantiated appeal before the Joint
committee.
This appeal must be lodged via the « certification » file in Sysper2 (by clicking
on the “Launch an appeal” button) within 10 working days following
the publication of this Administrative notice. The appeal has to be substantiated:
a free-text area of unlimited size will be available; documents supporting
the appeal can be enclosed (via the “Annexes” tab).
If, for some reason, an official is prevented from accessing Sysper2, he/she
may lodge an appeal by sending a substantiated note to:
European Commission
Unit ADMIN A/6 « Certification procedure appeals »
MO 34 5/15
B-1049 Brussels
This note must be sent within the above-mentioned deadline, as evidenced
by the postmark.
- NEXT STAGE IN THE PROCEDURE: FINAL LIST OF CANDIDATES AUTHORISED TO FOLLOW
THE TRAINING PROGRAMME IN 2009
The Joint committee shall deliver an opinion on each appeal and shall
propose, where necessary, to modify the list of candidates authorised to follow
the training programme in 2009 (even for pre-selected candidates who did not
lodge an appeal).
The Joint committee shall propose a definitive threshold. If it has to decide
between pre-selected officials in the same situation (the ex-aequo group),
the Joint committee shall adopt a motivated decision. To that end, the Joint
committee will take into account subsidiary elements such as length in service
as an official or temporary staff in grade 5 or above – excluding the ex-C/C*
or ex-D/D* careers – and, where the length of service is the same, the principle
of equal opportunities.
On the basis of the opinion of the Joint committee, the Appointing authority
will decide on the follow up. It will adopt and publish the final
list of officials authorised to follow the training programme in 2009.
- THE COMPULSORY "CERTIFICATION" TRAINING PROGRAMME
Courses and exams will take place in Brussels and Luxembourg and will
be organised in English and French. A sufficient level of linguistic knowledge
is essential given that no official will be allowed to follow the training
programme in his/her principal language.
The training programme will start at the end of May 2009 as follows:
- Block 1: from 26 May to 19 June 2009 (every day except on Wednesdays
10 and 17 June and on Monday 1st June);
- Block 2: from 21 September to 9 October 2009 (every day except on Wednesdays
23 and 30 September and on 7 October);
- Individual study period between the 2 blocks.
EAS shall organise information sessions for the candidates authorised to
follow the training. These sessions shall take place in Brussels (7 May 2009
pm) and Luxembourg (8 May 2009 am).
The 112 candidates listed in the draft annex are already invited
to organise their absence during the training programme. But they should note
that inclusion of their name on the attached list cannot be considered as
a guarantee that they will be authorised to follow the training programme
in 2009. EAS will contact the 112 candidates subject to the confirmation
of their participation in the training programme upon adoption of the
final list by the Appointing authority.
You will find more information on the calendar and on the content of the training
on the EAS web site.
http://intracomm.cec.eu-admin.net/home/dgserv/eas/training/certification/index_en.html
- CONTACT DETAILS
If you have any queries, you can contact ADMIN/A.6:
Tel.: 93640 or 52871
E-mail: ADMIN PROCEDURE
DE CERTIFICATION
PersAdmin / Certification web site:
http://www.cc.cec/pers_admin/certification/index_en.html
Annex: Draft list of the 112 best-ranked pre-selected candidates
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