The European Commission maintains this Intranet as a working tool and an information channel for its staff. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

However the Commission accepts no responsibility or liability whatsoever with regard to the material on this site.

This material is:

• information published first and foremost for the attention of the Commission's own staff in active service and thus not intended to match the specific circumstances of staff from other EU institutions or of non-active staff;
• not necessarily comprehensive, complete, accurate or up to date;
• sometimes linked to external sites over which the Commission services have no control and for which the Commission assumes no responsibility;
• not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

Please note that it cannot be guaranteed that a document available on-line exactly reproduces an officially adopted text. Only European Union legislation published in the paper editions of the Official Journal of the European Communities is deemed authentic.

It is our goal to minimise disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats which are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The Commission accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to limit the liability of the Commission in contravention of any requirements laid down in applicable national law nor to exclude its liability for matters which may not be excluded under that law.

Confidentiality clause

Information provided on this Intranet cannot be considered to be in the Public Domain, and it shall not be disseminated to third parties.
Staff are reminded of the obligations which follow from Article 17 of the Staff Regulations, and from Article 287 of the EC Treaty.

This requirement does not apply to material already made public elsewhere, such as on the Europa server or other external web sites.

Personal Data Protection

The European Union is committed to user privacy.
The policy on "protection of individuals with regard to the processing of personal data by the Community institutions" is based on Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000.
This general policy covers the European Union's family of institutional Web Sites, on Intranet as well as on Internet. Although you can travel through most of these Web Sites without giving any information about yourself, in some cases, personal information is needed in order to provide the e-services that you request.
Web-sites that require such information treat it according to the policy described in the Regulation mentioned above and provide information about their particular use of your data in their specific privacy policy statements.

In this respect,

• For each specific e-service, a Controller determines the purposes and means of the processing of personal data and ensures conformity of the specific e-service with the privacy policy;
• Within each Institution, a Data Protection Officer ensures that the provisions of the Regulation are applied and advises Controllers on fulfilling their obligations (see art. 24 of the Regulation),
• For all the institutions, the European Data Protection Supervisor will act as an independent supervisory authority (see art. 41 to 45 of the Regulation).

The European Union's family of institutional Web Sites, on Intranet as well as on Internet, provides links to third party sites. Since we do not control them, we encourage you to review their privacy policies.

What is an e-service?

An e-service on IntraComm is a service or a resource made available on the Intranet in order to improve the communication to - and between - staff. Most e-services on IntraComm are equally available to the other EU institutions, agencies and other bodies as well as to retired Commission staff.

Three types of e-services are or will be offered by IntraComm:

• Information services, that provide staff with easy and effective access to essential information, thus increasing efficiency, transparency and understanding of the organisational objectives of the Commission
• Interactive communication services, that allow better contacts between staff, between administrative units and between the units and staff. Interactive communication services facilitates internal policy consultations, and feedback mechanisms, thus contributing to the shaping of policies, the activities and the services of the EU
• Transaction services, that allow access to all basic forms of internal transactions and transactions between institutions, e.g. for financial operations, planning and execution of administrative operations, enrolling for events, acquisition or purchase of documents etc.

• What information is collected, for what purpose and through which technical means? The Commission collects personal information exclusively to the extent necessary to fulfil a specific purpose. The information will not be re-used for an incompatible purpose.
• To whom your information is disclosed? The Commission will only disclose information to third parties if that is necessary for the fulfilment of the purpose(s) identified above and to the mentioned (categories of) recipients. The Commission will not share your personal data for direct marketing purposes.
• How you can have access to your information, verify its accuracy and, if necessary, correct it? As a Data subject you also have the right to object to the processing of your personal data on legitimate compelling grounds. Except,
  • when it is collected to comply with a legal obligation,
  • or is necessary for the performance of a contract to which you are a party,
  • or is to be used for a purpose for which you have given your unambiguous consent.
• How long your data is kept? The Commission only keeps the data for the time necessary to fulfil the purpose of collection or further processing.
• What security measures to take to safeguard your information against possible misuse or unauthorised access?
• Whom to contact if you have queries or complaints?