CERTIFICATION, EXERCICE 2006 – IMPLEMENTING RULES

The 2006 certification exercise shall be implemented on the same basis as the last exercise and according to the modalities defined in the two following decisions taken by the appointing authority:

• Decision on the number of officials authorised to follow the training programme, setting the number at 110;
   
• Decision on the content, value and weighting of the classification criteria. This classification of the pre-selected officials in order of priority will be based on the following criteria:

  a) the professional experience acquired in the institutions and the level of professional training in the fields in which the Commission has identified particular needs;
  
  b) the merit marks in the most recent annual career development reports.

  The classification criteria are detailed in Annex 1.

DECISION ON THE NUMBER OF OFFICIALS AUTHORISED TO FOLLOW THE TRAINIG PROGRAMME

Article 3, paragraph 1, of the Decision of 22 June 2005 laying down the general provisions for implementing Article 45a of the Staff Regulations⁽¹⁾ stipulates that each year, in consultation with the joint committee for the certification procedure, the appointing authority is to determine the number of officials to be authorised to take part in the compulsory training programme referred to in Article 45a, paragraph 1, of the Staff Regulations.

For the 2006 certification exercise, the number of officials authorised to follow the training programme is set at 110.
The joint committee for the certification procedure was consulted on 25 January 2007.

Brussels, 2 February 2007

DECISION ON THE CONTENT, VALUE AND WEIGHTING OF THE CLASSIFICATION CRITERIA

Article 4, paragraph 3, of the Decision of 22 June 2005 laying down the general provisions for implementing Article 45a of the Staff Regulations⁽¹⁾ ("GIPs") stipulates that, following the pre selection phase, the appointing authority is to classify the pre-selected officials in order of priority based on the following criteria:

1. their professional experience acquired in the institutions and their level of professional training in the fields in which the Commission has identified particular needs;
    
2. the merit marks in their most recent annual career development reports.

The precise content, value and weighting of the above criteria are to be decided by the appointing authority before the call for applications and after the joint committee for the certification procedure has issued its opinion.

The details of the classification criteria for the 2006 certification exercise are set out in Annex 1.

The joint committee for the certification procedure issued its opinion on 25 January 2007.

Annex 1

DETAILS OF THE CLASSIFICATION CRITERIA FOR THE 2006 CERTIFICATION EXERCISE

1. DEFINITION OF THE CRITERIA
   
   1.1. Professional experience and level of education in fields where the Commission has identified priority needs

   1.1.1. Fields selected for the 2006 certification exercise
   
   The fields and functions in which the Commission has identified priority needs are listed below:

   1. external communication policy,
       
   2. budget, finance and contracts,
       
   3. management of programmes and projects,
       
   4. compliance with Community law and dealing with infringements,
       
   5. audit,
       
   6. human resources management,
       
   7. information technology.

   The functions corresponding to each of those areas are set out in Annex 2.

   1.1.2. Definition of professional experience
   
   Points will be awarded as follows to officials who have acquired professional experience within the Institutions over the last 10 years in the fields listed above:

   • 2 points will be awarded for every full year of professional experience acquired between 1 January 2001 and 31 December 2006; if the professional experience acquired does not amount to a full year, two twelfths of a point will be awarded for every full month.
      
   • 1.25 points will be awarded for every full year of professional experience acquired between 1 January 1997 and 31 December 2000; if the professional experience acquired does not amount to a full year, 1,25/12ths of a point will be awarded for every full month.
      
   • Only professional experience acquired as an official or temporary member of staff in Category ex-B* or above will be taken into account.

   1.1.3. Education level
   
   3 additional points will be awarded to officials who are able to prove that they have a higher-education qualification, or have obtained an equivalent diploma through professional training, relating to one of the fields listed above.
   
   1.1.4. Practical arrangements
   
   On their application form, officials will have to choose one of the fields listed above.
   As regards their professional experience, they must indicate on their application form for each field:

   • the periods during which they performed their duties in this field;
      
   • the Directorate-General and the Unit in which they performed those functions.

    As regards education, officials will have to specify the nature of the diploma relating to one of the fields described in point 1.1.1, the body which awarded it and the date on which it was obtained. Where relevant, they will have to supplement their personal file with the original or a certified copy of their diploma.

   1.2. Merit points
    

   • An average of the merit points in the last four annual career development reports will be calculated.
      
   • The merit points will be taken into account without applying a pro rata.
      
2. ETABLISHMENT OF THE LIST OF OFFICIALS AUTHORISED TO PARTICIPATE IN THE TRAINING PROGRAMME
   
   2.1. Classification of the pre-selected officials
   
   Pre-selected officials will be classified in order of priority on the basis of the criteria laid down in point 1.
   For professional experience acquired between 1 January 2001 and 31 December 2006, the candidates listed on the draft list of officials authorised to follow the training programme (see article 4(4), 1st paragraph of the GIPs) will be requested to provide certificates signed by the Head of the Human Resources Unit of the department where they acquired that experience as evidence that the information provided is correct.
   
   2.2. List of officials authorised to participate in the training programme
   
   The list of officials authorised to participate in the training programme will be composed of:
    
   • the 15 best-classified officials who chose the field "external communication policy";
      
   • the 15 best-classified officials who chose the field "compliance with Community law and dealing with infringements";
      
   • the 15 best-classified officials who chose the field "budget, finance and contracts";
      
   • the 20 best-classified officials who chose the field "management of programmes and projects";
      
   • the 15 best-classified officials who chose the field "audit";
      
   • the 15 best-classified officials who chose the field "human resources management";
      
   • the 15 best-classified officials who chose the field "information technologies".

   2.3. Decision in the event of a tie
   
   If, in one of the fields, the number of jobs available makes it necessary to decide between officials who have obtained the same total number of points, the criteria for reaching such a decision will be as follows:
    

   • in the first instance, the length of service in Category ex-B* ; and
      
   • where the length of service is the same, equal opportunities.

   For the purposes of calculating the length of service in Category ex-B*, the years taken into account will be those worked as an official or as a temporary member of staff.

Annex 2

LIST OF FUNCTIONS BY FIELD

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Footnotes

⁽¹⁾ Decision C(2005 1940 of 22.06.2005 laying down the general provisions for implementing Article 45a of the Staff Regulations.