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Notice of election
The Electoral Office, the membership of which is given in
Annex 1, is
issuing the following notice of election in accordance with Article 5 of
the Procedure for election of the Brussels Local Staff Committee
(hereinafter “Electoral Rules”), confirmed by the general meeting on 20
February 2006.
1. Date, time and place of elections
The dates for the election of the Brussels Local Staff Committee, as
determined by the general meeting, are 9th, 10th
and 11th June 2009.
If a quorum of two thirds has not been reached after these three days,
the electoral period will automatically be extended by 10 working days,
from 12th to 25th June 2009 (Article 14 of
the Electoral Rules).
Each elector may vote once only and the vote is anonymous.
Voting will be electronic, except in the case of postal votes (see 4
below). Access to electronic voting will be guaranteed only in the case
of PCs connected to the Commission’s internal network, at locations
where staff are represented by the Brussels Section of the Staff
Committee (i.e. PCs installed in Commission offices or supplied to
distance workers with a secure access using token/digipass).
Staff who will be away from their place of employment throughout the
period covered by the elections and who are not certain that they will
have access to electronic voting (e.g. from delegations in non member
countries) should apply for a postal ballot paper.
Electronic voting will be possible from 09:00 on 9th June
2009 until 17:30 on 11th June 2009 (Brussels time).
Irrespective of the place of employment of electors who are represented
by the Brussels Local Staff Committee, postal votes must reach the
Electoral Office by 17.30 on 11th June 2009 (Brussels
time).
2. Entitlement to vote
The electoral roll was published on 1st April 2009
on IntraComm. It was also brought to the attention of the officials and
other servants employed elsewhere than in Brussels.
Members of staff shall be entitled to vote if their name appears on the
electoral roll and, on 16th March 2009, they were:
- officials of the institution or
- other servants(1)
whose contract is for one year or more or for an indefinite period,
and those whose contract is for less than one year, provided that,
on the reference date (16/03/2009), they had been serving for six months or more,
as indicated by the Administration in the introduction to the
electoral roll published on IntraComm on 1er April 2009,
and are serving in:
- a Commission department in Brussels;
- a representation or delegation in the European Union (but
not in France or Luxembourg);
- the Veterinary Office in Grange (DG SANCO).
In this connection, the Electoral Office wishes to draw the staff’s
attention to Article 4 of the Electoral Rules, which states that:
“objections concerning the electoral roll shall be lodged in writing
with the Director General for Personnel and Administration no later than
eight working days after the electoral roll is published”.
The electoral roll was published on 1st April 2009, as a
consequence of which the deadline for lodging an objection was 16
April 2009. Objections, if any, must be lodged using only the
operational mailbox “ADMIN ELECTIONS CLP BXL”.
The electoral roll will be completed, declared final, and published by
the Administration within the period allowed under Article 4 of the
Electoral Rules. The staff concerned will be allowed to cast their votes
solely on that basis.
3. Voting procedure
Votes shall be cast:
- either by means of the specific program to which electors
will have access via a professional PC connected to the Commission’s
internal network (see 1 above);
- or by postal vote (subject to the requirements set out at
4 below).
Votes may not be cast by any other means.
Voting: votes must be cast as follows:
- either a vote for a list: a mark (in the case of
electronic voting) or a cross (in the case of a postal vote) should
be placed in the box beneath the number and abbreviation of the list
chosen (list vote);
- or a vote for a maximum of 27 pairs of candidates (full
members and alternates) chosen from one or more lists. A mark (in
the case of electronic voting) or a cross (in the case of a postal
vote) should be placed in the box opposite the names of each pair of
candidates chosen, up to a maximum of 27 pairs of candidates
(preference vote).
A ballot paper or form bearing both a cross against a list (“list
vote”) and one or more crosses against the names of candidates
(“preference votes”) on the same list shall invariably be treated
as a preference vote.
A ballot paper (i.e. a postal vote) bearing both a cross against a list
(“list vote”) and one or more crosses against the names of candidates
on one or more other lists shall be declared void. The electronic
system does not allow the ballot form to be completed in this way.
4. Postal votes
Electors who, because they will be on mission, leave, etc., will be
unable to vote electronically on 9th, 10th and
11th June 2009 may submit to the President of the
Electoral Office (SC11/ 2-21) a signed statement of reasons,
accompanied by a photocopy of their staff card, asking for a ballot
paper to be mailed to them by mail or by internal mail before
17:30 on 20th May 2009.
After being duly completed, the ballot papers must reach the President
of the Electoral Office (SC11/ 2-21) no later than 17.30
(Brussels time) on 11 June 2009.
Postal votes must be sent inside three envelopes.
- The innermost envelope (sealed) must contain the ballot paper
and be unmarked. It will be placed in the ballot box provided for
this purpose at the premises of the Electoral Office;
- The middle envelope must bear the personnel number, name and
signature of the elector, and will be attached to the electoral
roll;
- The outer envelope must bear the name and address of the
President of the Electoral Office: Mr Durante Rapacciuolo, (SC11/
2-21), European Commission, B 1049 Brussels.
Ballot papers bearing any writing, signature, erasure or mark other
than as provided for at 3 above or completed using ink of a colour other
than black or blue will be declared void.
5. Nomination of candidates
Nominations must combine a candidate for full membership and a
candidate for alternate membership. They must be submitted both:
- in writing (paper format, kept as an official record) to the
Electoral Office (SC11/ 2-21)
or
- electronically, to the “ADMIN ELECTIONS CLP BXL”
operational mailbox
no later than 17.30 (Brussels time) on 5th May 2009.
They must be in the form of a list containing no more than 27
nominations.
The nomination must indicate the personnel number and administrative
status of each candidate.
No candidate may be nominated on more than one list.
Each list must bear the signature of the candidate for full membership
whose name appears first. For the purpose of checking nominations
(Article 7 of the Electoral Rules), the Electoral Office asks that each
list be accompanied by a declaration of acceptance by each candidate for
full or alternate membership.
The order in which the candidates appear on their list shall be
determined by the trade union or staff association concerned.
A meeting between the Electoral Office and the candidates whose names
appear first on their list shall be held on 8th May 2009 at the
latest. The list numbers shall be drawn by lot in the course of the
meeting.
6. Actions or behaviour which may serve to disrupt the proper conduct
of the elections
The Electoral Office would point out that any person who acts or
behaves in a way which is likely to disrupt the proper conduct of the
elections may be subject to the disciplinary proceedings applicable in
the case of infringements of the provisions of Title II of the Staff
Regulations of Officials of the European Communities, without prejudice
to any legal proceedings which may be brought in the light of the rules
in regard to jurisdiction. 7. Further information The Electoral Office reserves the right to communicate to the staff, by
means of Administrative Notices, in particular via IntraComm and e mails
addressed to everyone, any additional information essential to the
successful conduct of the elections. For the Electoral office
Durante RAPACCIUOLO
Président
______________
Footnotes
(1) Cf. Article 7 of the Conditions of
Employment: temporary staff, auxiliary staff, contract staff and local
staff. |
