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CERTIFICATION PROCEDURE, 2009 EXERCISE:
FINAL LISTS OF ADMITTED AND PRE-SELECTED CANDIDATES
This Administrative Notice concerns the officials whose applications
to the 2009 certification exercise have been admitted and the officials
who launched an appeal against their non-admission.
The procedure for selecting officials to follow in 2010 the training
programme offered by the European Administrative School (EAS) has three
stages: admission; pre-selection; evaluation and ranking of the
pre-selected candidates. This Administrative Notice finalises the
admission and pre-selection stages.
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IMPORTANT WARNINGS TO APPLICANTS
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The ranking of the admitted candidates
has been reviewed in order to take into account the outcome
of the appeals.
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The declarations of the pre-selected
candidates regarding their recent professional experience
(between 01/04/2004 and 31/12/2009) acquired in the priority
fields have not yet been checked. They will be checked when
establishing the final list of officials authorised to
follow the training programme in 2010. The modalities of
this verification and of the attestations which might have
to be provided shall be communicated to the concerned
candidates in due time. There is no need to ask for these
attestations before DG HR invites you to do so.
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- DRAWING UP OF THE FINAL LIST OF ADMITTED CANDIDATES AND OF
THE FINAL LIST OF PRE-SELECTED CANDIDATES
Following the call for applications for the 2009 exercise of the
certification procedure, issued by means of
Administrative Notice n°65-2009,
718 signed applications were registered. The draft list of 677
admitted officials and the draft list of 238 pre-selected officials
have been made known by means of
Administrative Notice n°76-2009.
Following the treatment of the appeals, some files have been adapted
and recalculated. The ranking of list 1 (combining points granted
for merit and for recent professional experience in the areas of
needs) and of list 2 (combining points granted for merit and for
level of education) have been consequently reviewed.
The final list of 677 candidates admitted to the 2009 certification
exercise has been adopted by the Appointing Authority on 25th
January 2010 and is published in annex 1.
The final list of 241 pre-selected candidates has been adopted by
the Appointing Authority on 25th January 2010 and is
published in annex 2 . It concerns the highest-ranked admitted
candidates on the two lists as follows:
- the candidates with a ranking better or equal to the 144th
position on list 1 (including ex aequo – final threshold: 8,63
points); and
- the candidates with a ranking better or equal to the 113th
position on list 2 (including ex aequo – final threshold of 8,68
points).
Officials who appealed may consult their application file in
Sysper 2 to see the response of the Appointing Authority to their
appeal, following the opinion of the Joint committee for the
certification procedure (hereafter referred to as the Joint
committee).
Article 90(2) of the Staff Regulations permits a complaint to be
made against the decision of the Appointing Authority. How to do
this is explained at:
http://myintracomm.ec.europa.eu/hr_admin/en/appeals/complaints/Pages/index.aspx
- NEXT STAGE IN THE PROCEDURE: EVALUATION AND RANKING OF THE
PRE-SELECTED CANDIDATES
The DG and services of each pre-selected candidate (according to
the assignment on the date of signature of their application)
shall provide a motivated opinion on the basis of a comparative
analysis of the applications and establish an order of priority. It
is on this basis that the 110 candidates who will be authorised to
follow the training programme in 2010 will be identified. Please
note that the number of points and the rankings obtained during the
pre-selection phase shall no longer be taken into account in this
evaluation stage.
2.1. Evaluation by the DGs and services
Directors general and Heads of service of the pre-selected
candidates (according to the assignment on the date of signature of
their application) will provide an opinion on each of the
pre-selected candidates. This opinion shall be motivated and take
the form of a ranking in order of priority of the pre-selected
candidates of the DG/service, on the basis of an analysis of
the applications and of the comparison of the pre-selected
candidates' potential to become members of the Administrators'
function group (AD). DGs and services shall base their analysis on
the needs of the services and in particular on the 3 criteria
defined by the general provisions for implementing (GIPs) Article
45a of the Staff Regulations (see
Administrative Notice n°54-2007):
- responsibilities and duties currently performed by the
pre-selected applicants as mentioned in their job description or
other relevant documents, and how these responsibilities and
duties are carried out by the applicants;
- versatility of the pre-selected candidates on the basis of
the various functions performed and responsibilities held within
the European Institutions;
- relevant training courses followed as mentioned in their
training passport; ability to work in Community languages as
required by the service; ability to follow a training programme
in French or English (given that the candidates cannot follow
the mandatory training organised by EAS or take the examinations
in their principal language).
In the application form of each pre-selected candidate, services
will add a comment on each of the 3 above-mentioned criteria as well
as a general comment. These comments will be objective and in
relation with the establishment of the order of priority. They will
also indicate the ranking of the candidate among the pre-selected
candidates of the service.
Common evaluation grids and guidelines for establishing the ranking
of the pre-selected candidates were established by the appointing
authority after consulting the Joint committee. They are available
for consultation by the candidates on the website dedicated to the
2009 certification exercise (see
http://myintracomm.ec.europa.eu/hr_admin/en/certification/Pages/exercice_2009.aspx).
2.2. Draft ranking of the pre-selected candidates
Services will indicate in particular the ranking proposed for each
pre-selected candidate of the Service (for example, ranking 4 out of
12 which means that the candidate is ranked as 4th
priority out of the 12 pre-selected candidates among his/her
service).
A number of points will then be automatically calculated on the
basis of the ratio: ranking obtained / number of pre-selected
candidates of the service:
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1 – (ranking / number of
pre-selected candidates)
= result lower than 1 |
The candidates considered as being the first priorities of their
Service will be those who have a result greater or equal to 0,5
point.
The services with only one pre-selected candidate will not have the
opportunity to compare applications. On the basis of the information
contained in the application form the result of the analysis
made by the service and of a comparison of the pre-selected
candidates of all the services, the Joint committee will establish the order of
priority (hearing if necessary representatives of the concerned
services) among all the candidates in this situation. These
candidates will obtain a ratio corresponding to their ranking /
number of pre-selected candidates alone in their service.
On the basis of the orders of priority established by the services
and by the Joint committee, DG HR will establish a ranking and
publish the draft list of the candidates having
reached or passed the indicative threshold of 0,5 point, i.e. the
minimum number of points required in order to be allowed to take
part in the training programme. This indicative threshold may be
reviewed.
The draft list shall mention the name of the candidates (in
alphabetical order), their assignment and their ranking among the
pre-selected candidates of their service (or among the pre-selected
candidates alone in their service).
Following this publication, each pre-selected candidate shall be
able to see in his/her Sysper2 “certification” file the opinion
issued by his/her service, his/her ranking in the order of priority
among the pre-selected candidates of his/her service, the number of
points resulting from the ratio based on the ranking and the number
of pre-selected candidates of the service.
2.3. Appeal procedure
A pre-selected candidate who contests the number of points obtained
shall be able to lodge a substantiated appeal before the Joint
committee within 10 working days following the publication of the
draft list.
2.4. Final list of candidates authorised to follow the training
programme in 2010
The Joint committee shall deliver an opinion on each appeal and
shall propose, where necessary, to modify the ranking and,
consequently, the number of points resulting from the ratio based on
the ranking and the number of pre-selected candidates of the
service, even for the pre-selected candidates who did not lodge an
appeal.
The Joint committee will propose a definitive threshold. If the
number of pre-selected officials having reached or passed the
threshold exceeds 110, the Joint committee shall adopt a
substantiated proposal aimed at deciding between officials whose
number of points coincides exactly with the threshold (the ex-aequo
group). To that end, the Joint committee shall take into account
subsidiary elements such as the length in service as official or
temporary staff in grade 5 or above – excluding the C or D careers –
and, where the length of service is the same, the principle of equal
opportunities.
On the basis of the opinion of the Joint committee, the appointing
authority shall decide on the action to be taken and shall adopt and
publish the final list of officials authorised to follow the
training programme in 2010.
- THE COMPULSORY "CERTIFICATION" TRAINING PROGRAMME
Courses and exams will take place in Brussels and Luxembourg and be
organised in English and French. A sufficient level of linguistic
knowledge is essential and no official will be allowed to follow the
training programme in his/her principal language.
The training programme will start on 31 May 2010. In spring 2010,
the EAS will organise for candidates authorised to follow the
training programme an information session by means of a video
presentation to be consulted on My IntraComm.
You will find more information on the calendar and on the content of
the training on the EAS web site.
http://intracomm.cec.eu-admin.net/home/dgserv/eas/training/certification/index_en.html
- CONTACT DETAILS
If you have any queries, you can contact unit HR.B4:
Tel.: 93640 or 52871
E-mail:
HR PROCEDURE DE CERTIFICATION
Website dedicated to the certification procedure:
http://myintracomm.ec.europa.eu/hr_admin/en/certification/Pages/index.aspx
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