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CERTIFICATION, 2006 EXERCISE – CALL FOR APPLICATIONS
The certification procedure allows officials – members of the
Assistants' (AST) function group without career restriction (ex-B*
career stream, up to AST11) and in grades 5 upwards – to be appointed to
an AD job and become members of the Administrators' (AD) function group
provided that they have been selected to take part in, and have
successfully completed, a compulsory training programme.
The certification procedure was introduced by Article 45a of the Staff
Regulations and the general provisions for implementing the procedure
were adopted by the Commission on 22 June 2005 (I.A.
Nr. 51-2005).
Each year, the appointing authority shall publish the content, value and
weighting of the classification criteria as well as the number of
candidates who will be authorised to follow the compulsory training
programme. On 2 February 2007, the appointing authority adopted the
rules for applying the criteria for the 2006 certification exercise and
set at 110 the number of Commission officials authorised to follow the
training programme in 2007.
This Administrative Notice is a call for applications and officially
launches the 2006 certification procedure on the same basis as the last
exercise. It explains what the procedure involves, and sets out the
various stages and the provisional timetable.
The deadline for submitting applications is 21 February 2007.
N.B.
- There will be no link between applications for the 2005 and 2006
certification exercises.
- Applications must be validated by the applicant in Sysper2 by the
deadline specified.
- In the event of omission or error, no changes to the application can
be accepted once it has been validated.
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- WHO IS POTENTIALLY CONCERNED BY THE CERTIFICATION PROCEDURE?
The certification procedure relates only to officials, members of the
AST function group without career restriction (ex-B*) and of at least
grade AST5.
The Commission Decision of 22 June 2005 (I.A.
Nr. 51-2005) details the
conditions to be met:
- Officials who, at the date on which the call for applications is
published, are in active employment, on parental or family leave, or
seconded in the interests of the service, may apply.
- However, officials who during 2006 or 2007 are to be automatically
retired, in respect of whom the Commission has adopted a decision
resulting in the definitive termination of their service, or in respect
of whom the Commission has granted an invalidity allowance, may not
apply.
More information is available on Intracomm: (http://www.cc.cec/pers_admin/certification/index_en.html).
- STAGES IN THE SELECTION OF OFFICIALS AUTHORISED TO TAKE PART IN THE
TRAINING PROGRAMME
The Commission Decision of 22 June 2005 sets out the stages in the
certification procedure:
(1) publication of a call for applications;
(2) establishment of the list of officials authorised to take part in
the training programme;
(3) participation in the training programme, which will be given by the
European Administrative School (EAS);
(4) establishment and publication of the list of officials who have
passed the tests demonstrating that they have successfully completed the
training programme. This Administrative Notice concerns the first two stages referred to
above.
- APPLICATIONS
3.1. What is the deadline for applying?
The deadline for submitting applications is 21 February 2007.
Do you need to submit an application if, during the last appraisal
round, you asked your reporting officer to fill in the “potential”
section created for the certification procedure?
Yes, you do indeed have to submit an application. The “potential”
section in the career development report covered only some of the
information required for the certification procedure, namely that
relating to your aptitude for undertaking AD functions.
By submitting an application, you will confirm your interest in the
certification procedure. The application will also enable DG ADMIN to
collect information on your level of education and professional
experience. 3.2. How to apply?
Applications must be submitted via Sysper2. A certification module has
been developed for that purpose. In order to access it, go into the
Sysper2 menu and click on the link “My attestation and certification
history” in the group “Attestation & Certification”. Then click on the
button “Apply for the 2006 certification exercise”.
3.3. What information to provide?
You should supply any information which is necessary in order to assess
your application in the light of the pre-selection and selection
criteria.
Firstly, you will have to choose one of the 7 priority fields.The fields are listed in the appointing authority decision of 2 February
2007 (I.A.
Nr. 09-2007). The number of posts available is
broken down by field: 15 for external communication policy; 15 for
compliance with Community law and dealing with infringements; 15 for
budget, finance and contracts; 20 for management of programmes and
projects; 15 for audit; 15 for human resources management; and 15 for
information technologies.
To make your choice, click on the button “choose a priority field” under
the tab “reference data”.
Secondly, you will have to supply information on your education.
Under the heading “Studies”, state the higher education qualifications
which you have obtained (post-secondary). For each diploma, you will
have to state:
- the title of the diploma;
- its level (please refer to the table in Annex 1);
- the date on which it was obtained;
- the authority which awarded it;
- the corresponding periods of instruction.
You will also have to state whether the diploma relates to one of the
priority fields referred to above (even if not the priority field chosen
by you).
There is no need to include qualifications of secondary level or lower,
as these will not be taken into account in the selection procedure.
Only studies certified by a diploma recognised by the Member State or
third country in which it was issued – will be taken into account.
Lastly, you will have to fill in the sections relating to your
professional experience as an official or temporary staff member.
Two categories of information are to be supplied under the “Professional
experience” tab.
- The first relates to your experience as an official or temporary staff
member in the ex-B* or ex-A* categories, in other European institutions,
in Community/executive agencies and in organisations devoted to
furthering the Community's interests (type 1 experience). You will have
to detail your periods of service, stating for each the period the
Directorate-General and Unit in which you worked and your status
(temporary staff member or official) and grade. This information will be
used to calculate your seniority.
- The second category of information relates to the priority fields
(type 2 experience) and relates to the experience you have acquired in
the 7 fields since 1 January 1997, as an official or temporary staff
member in the ex-B* or ex-A* categories, in the European institutions
(including the Commission), in Community/executive agencies and in
organisations devoted to furthering the Community's interests. You will
have to state, for each experience: the priority field concerned, the
functions held, the period concerned, the Directorate-General and Unit
in which you worked, your status and grade.
This information will be used to allocate points for your professional
experience. If relevant, you will make sure to repeat the periods of
professional experiences already mentioned under type 1 experience.
3.4. How to validate your application?
You have access at all times to your complete application containing the
information you have entered. You are invited to check the content and,
if needed to modify the application or delete it ("Delete my application
form").
Your application will not be registered for consideration until you have
signed it electronically (click "Validate and send my application
form"). You will then receive confirmation. Your application will attain
“submitted and signed” status: this will be proof that your application
form has been duly registered.
If, for some reason, you are unable to access Sysper2 between the date
on which this Administrative Notice is published and the closing date
for applications, you may send a paper application (see specimen form in
Annex 2) to the following address: European Commission
Unit ADMIN A/6 – Certification procedure applications
MO 34 5/15
B-1049 Brussels Paper application forms must be sent by 21 February 2007, as evidenced
by the postmark.
3.5. Verification of the information provided in the application forms
Your attention is drawn to the fact that DG ADMIN will systematically
check the information provided in the application forms against the
personal files of the officials that will be authorised to follow the
EAS training programme.
If the information is not correct or if your personal file is
incomplete, your application will consequently be deemed not eligible.
If the documents concerned are not already on your personal file, you
will have to complete it with the originals of your qualifications or
copies certified as true. Personal files are managed by ADMIN/B.3 (MO-34
MEZ/38, Tel. 53790).
- THE PRE-SELECTION PHASE
4.1. The pre-selection criteria
Once you have validated your application, DG ADMIN will check that it
meets the pre-selection criteria laid down by Article 4 of the
Commission Decision of 22 June 2005 (I.A.
Nr. 51-2005), namely:
4.2. How to appeal?
The appointing authority will publish a list of the officials who have
been pre-selected.
Once that list has been published, you will be able to access your
certification file in Sysper2 (“Calculations” tab, “Valorisation” and
“Pre-selection” subtabs) in order to check how the information in your
application has been examined and the outcome of that examination for
the pre-selection phase.
If you are not pre-selected, you will have 10 working days following
publication of the draft list referred to above within which to lodge an
appeal before the Joint Committee for the certification procedure.
This appeal will have to be lodged via your certification file in
Sysper2, by clicking on the “Launch an appeal” button. The appeal will
have to be substantiated: a free-text area of unlimited size will be
made available to each user; you will have to enclose any document
supporting the appeal (via the “Annexes” tab).
If, for some reason, you are prevented from accessing Sysper2, you may
lodge an appeal by sending a substantiated note to: European Commission
Unit ADMIN A/6 – Certification procedure appeals
MO 34 5/15
B-1049 Brussels The note must be sent within 10 working days, as evidenced by the
postmark.
Once the Joint Committee has examined the appeals, the appointing
authority will publish a list – amended if necessary – of the officials
pre-selected.
- CLASSIFICATION, IN PRIORITY ORDER, OF THE OFFICIALS PRE-SELECTED
In accordance with Article 4(3) of the Commission Decision of 22 June
2005, the criteria are: experience acquired in the institutions in the
priority fields identified by the appointing authority; the level of
education in these priority fields; the merit marks in the most recent
career development reports. The value and weighting of the criteria have
been detailed in an appointing authority decision after consulting the
Joint Certification Committee (I.A.
Nr. 09-2007).
The number of officials authorised to follow the training programme in
2007 was set at 110 and 7 priority fields were identified. For ranking
the pre-selected candidates, one list per priority field shall be
established. The candidates authorised to follow the training shall be
the best-ranked candidates on the list corresponding to the priority
field they chose at the moment of introducing the application form. The
minimum of points needed to be retained might be different from one
field to another one as the number of posts offered and the number of
candidates per field vary.
5.1. Experience acquired in the institutions in one of the priority
fields
Points will be awarded as follows to officials who have acquired
professional experience within the Institutions over the last 10 years
in one of the 7 fields:
- 2 points will be awarded for every full year of professional
experience acquired between 1 January 2001 and 31 December 2006; if the
professional experience acquired does not amount to a full year, two
twelfths of a point will be awarded for every full month.
- 1.25 points will be awarded for every full year of professional
experience acquired between 1 January 1997 and 31 December 2000; if the
professional experience acquired does not amount to a full year,
1,25/12ths of a point will be awarded for every full month.
Only professional experience acquired as an official or temporary member
of staff in Category ex-B* or above will be taken into account. Account
shall be taken of the experience acquired as a temporary official
provided that there was no break between periods of service as a
temporary official and as a permanent official.
For professional experience acquired between 1 January 2001 and 31
December 2006, DG ADMIN will invite the candidates listed on the draft
list of officials authorised to follow the training (see Article 4(4),
paragraph 1, of the Commission Decision of 22 June 2005) to provide
certificates signed by the Head of the Human Resources Unit for the
department in which they acquired that experience, confirming the
accuracy of the information supplied. A model certificate for signature
shall be provided to the candidates concerned.
5.2. Education level in one of the priority fields
3 additional points will be awarded to officials who are able to prove
that they have a higher education qualification (higher non-university
degree or short university cycle of legal duration of at least 2 years)
relating to one of the 7 priority fields.
5.3. Merit points of the last 4 annual CDRs
An average of the merit points in the last 4 annual career development
reports –i.e. those covering 2001-02, 2003, 2004 and 2005 – will be
calculated. An "annual" CDR is a report covering a period which ends on
the 31st December of the period concerned.
The merit points will be taken into account without applying a pro rata.
5.4. How can you check your classification?
The appointing authority will publish a draft list of the officials
authorised to take part in the training programme given by the European
Administrative School (EAS) in 2007.
Once that list has been published, DG ADMIN will invite all official
admitted to consult their certification file in Sysper2 (“Calculation”
tab, “Classification” subtab) in order to see their classification in
the chosen field, the number of points obtained under the classification
criteria referred to above, and the method of calculation.
5.5. How to appeal?
If you have been pre-selected but are not on the draft list of officials
authorised to take part in the training programme, you may challenge
that list by lodging a substantiated appeal before the Joint
Certification Committee. You will have 10 working days within which to
do this following publication of the draft list.
This appeal will have to be lodged via your certification file in
Sysper2, subject to the same conditions as for the pre-selection phase.
Once the Joint Certification Committee has given its opinion, the
appointing authority will decide on the response to each appeal and then
adopt and publish the definitive list of officials authorised to take
part in the training programme in 2007.
- TIMETABLE OF THE SELECTION OF THE OFFICIALS AUTHORISED TO FOLLOW THE
TRAINING PROGRAMME
Here is the provisional calendar:
- 21 February 2007: deadline for the receipt of applications
- Beginning of March 2007: publication of the draft list of officials
pre-selected
- End of March 2007: meeting of the Joint Certification Committee
- Beginning of April 2007: publication of the list of officials
pre-selected and of the draft list of officials authorised to take part
in the training programme
- End of April 2007: meeting of the Joint Certification Committee
- Beginning of May 2007: publication of the list of officials authorised
to take part in the training programme given by EAS
- End of May 2007: beginning of the training programme given by EAS
- THE COMPULSORY "CERTIFICATION" TRAINING PROGRAMME
The training programme is due to start at the end of May 2007. You will
find more information on its calendar and on the content of the training
on the EAS web site.
Courses will be given in English and French. To avoid any discrimination
on linguistic grounds, no official will be allowed to follow the
programme in his/her main language.
The main language is the first language indicated by the
official in his/her application form to the competition or selection
procedure on the basis of which he/she was recruited.
On the basis of experience in the 2006 training, it is important that
candidates are aware that they will need a sufficient level of knowledge
of the language they will be using for the training programme and for
the examinations.
- PROTECTION OF PERSONAL DATA
Information on the processing of personal data under Regulation (EC) No
45/2001:
- Data controller: Unit ADMIN/A.6
- Purpose of processing: certification procedure
- Recipients: Unit ADMIN/A.6, appointing authority, members of the joint
certification committee, human resources managers
- Questions in the application form marked with an asterisk (*) are
compulsory.
- Right to access and rectify data: once an application has been made,
the applicant has access to all the information contained in it. Data
can be rectified before the closing date for the validation of
applications, but not after the application has been validated by the
applicant.
- Other information contained in the notification to the DPO covering
Sysper2 – CDR professional appraisal
- Applicants are entitled to have recourse at any time to the European
Data Protection Supervisor.
Annex 1
Table of qualifications
Annex 2
Application form
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