CERTIFICATION PROCEDURE, 2007 EXERCISE
CALL FOR APPLICATIONS
The certification procedure allows officials, members of the
Assistants' function group (AST), in grades 5 upwards, to be appointed
to an Administrator (AD) job and become members of the AD function group
provided they have been selected to take part in – and have successfully
completed – a compulsory training programme. They are consequently
authorised to apply for vacant AD posts corresponding to their grade.
The selection procedure was modified in 2007 and this Administrative
Notice is a call for applications and officially launches the 2007
certification exercise. The deadline for submitting applications is 14
December 2007.
MODIFICATION OF THE COMMISSION'S SELECTION PROCEDURE
The certification procedure is based on
Article 45a of the Staff Regulations and the 2 first exercises organised
by the Commission were based on general implementing provisions ("GIPs")
adopted in 2005.
On the basis of the results of a critical analysis establishing the need
to modify the selection procedure, new GIPs were adopted by the
Commission on
20 November 2007
(1).
The General Directorates and the services will intervene in the
selection phase by providing a motivated opinion on a limited number of
candidates, previously pre-selected on the basis of a mathematical
allocation of points. This in-depth analysis by the DGs and services
shall enable to identify the candidates who better demonstrated their
potential and their will to take on more responsibilities and to broaden
their career perspectives. In order to ensure a fair treatment of the
candidates by all services, common evaluation grids and guidelines are
established and communicated to the DGs and services.
LAUNCH OF THE 2007 CERTIFICATION EXERCISE
Each year, the appointing authority is to
define and publish the detailed rules for applying the admission,
ranking and pre-selection criteria as well as the number of candidates
who will be authorised to follow the compulsory training programme. On
20 October 2007, the appointing authority adopted the rules for applying
the criteria for the 2007 certification exercise and set at 110 the
number of Commission officials authorised to follow the training
programme in 2008.
This Administrative notice launches the 2007 certification exercise. It
explains what the procedure involves (point 1), sets out the different
stages and criteria of the new procedure (points 2 to 6), explains how
to fill in an application form (point 7) and presents the provisional
timetable for the 2007 exercise (point 8).
The deadline for submitting applications is 14 December 2007.
IMPORTANT NOTES
-
There will be no link between
applications submitted by the same official in the context
of the different certification exercises. All sections have
therefore to be completed again.
-
The 2007 exercise certification exercise
organised by the Commission is the first one implemented on
the basis of the modified GIPs adopted in 2007. Officials
interested in applying are therefore invited to read the
available instructions to ensure that they complete their
application form correctly.
-
To be considered as valid, an application
must be signed by the candidate in Sysper2 by the deadline
specified.
-
In the event of omission or error, no
changes to the application can be accepted once it has been
validated.
|
- GENERAL PRINCIPLES
1.1. Eligibility to the certification procedure
Only officials in grades 5 upwards of the Assistants' function group
are concerned by the certification procedure.
The officials who, on the date of publication of the call for
applications, are appointed to a permanent post at the Commission
and are in active employment, on parental leave, on family leave or
seconded in the interests of the service may apply.
Officials who, during 2007 or 2008, are to be automatically retired,
are subject of a Commission decision resulting in the definitive
termination of their service or are granted an invalidity allowance
taking effect in that period may not apply.
1.2. Stages in the new certification procedure
The 7 stages of the certification procedure are defined in the
Commission Decision of
20 November 2007
as follows:
- determination of the number of officials who will be
authorised to take part in the training programme and
publication of a call for applications;
- establishment by the appointing authority of the list of
admitted applicants and the list of pre-selected applicants;
- establishment by the appointing authority of the list of
officials authorised to take part in the training programme;
- participation in the training programme organised by the
European administrative school (EAS);
- organisation of written and oral tests and establishment by
the appointing authority of the list of officials who have
passed the tests demonstrating that they have successfully
completed the training programme;
- publication by the appointing authority of the list of
Commission officials who have passed the tests;
- appointment to jobs in function group AD.
This Administrative Notice concerns the first 3 stages referred
to above.
1.3. Link with the career development report (CDR) section
assessing the "potential" to take on AD functions
If, during one of the last appraisal rounds, you asked your
reporting and countersigning officers to fill in the "potential"
section created for the certification procedure, you still need to
submit an application. The "potential" section in the CDR covers
only some of the information required for the certification
procedure, namely that relating to your aptitude for undertaking AD
functions.
By submitting an application, you will confirm your interest in the
certification procedure. The application will also enable to collect
other information needed to process your application.
- THE ADMISSION CRITERIA FOR THE CERTIFICATION PROCEDURE
The eligibility criteria are defined by Article 1 of the GIPS
adopted in 2007 (see point 1.1 above), the admission criteria are
defined by Article 5 of the GIPS and the implementing rules for the
2007 exercise are defined in the appointing authority decision of 20
November 2007.
The candidates who apply for the 2007 certification exercise and who
meet the eligibility criteria shall be admitted if they meet both of
the following conditions.
2.1. Seniority
As at 16 January 2008, the candidates must have acquired seniority
in grade AST5 or above of at least 3 years.
Account shall be taken of seniority acquired as temporary staff
member provided that there was no break between periods of service
as a temporary staff member and as a permanent official.
Considering the needs of the services, seniority acquired in ex-C/C*
and ex-D/D* career paths will not be taken into account.
Periods of leave on personal grounds will not be taken into account
2.2. Potential to take on AD functions
The potential required to take on the functions of an administrator
must be positively assessed in at least one of the annual CDRs
covering the years 2004, 2005 and 2006
An annual CDR is a report covering a period ending on 31st December.
- THE CRITERIA FOR RANKING TEH ADMITTED OFFICIALS
The criteria for ranking the admitted candidates are defined in
Article 5 of the GIPs adopted in 2007 and the rules for applying
them for the 2007 certification exercise are defined in the
appointing authority of 20 November 2007.
In order to rank them, the candidates admitted to the 2007
certification exercise shall be awarded points as follows.
3.1. Points according to merit
An average of the merit points in the five last annual CDRs – i.e.
the CDRs covering the years 2001-02, 2003, 2004, 2005 and 2006 –
shall be calculated. The merit marks are taken into account without
applying a pro rata.
An annual CDR is a report covering a period ending on 31st December.
The partial CDRs are therefore excluded.
3.2. Points according to the level of education
The candidates will be awarded points according to their level of
education – as demonstrated by qualifications/diplomas officially
recognised by the Member state or the third country in which they
were issued – as follows:
Highest level of
education of the candidate |
Points |
a) |
Primary education |
0 |
b) |
Secondary education (not giving access
to higher education) |
c) |
Secondary education (giving access to
higher education) |
2 |
d) |
Higher education (higher non-university
degree or short university cycle of a legal duration of at
least 2 years) |
4 |
e) |
University level education of a legal
duration of at least 3 years |
6 |
f) |
University level education of a legal
duration of at least 4 years |
8 |
g) |
University level education – third stage
|
10 |
A candidate shall be granted the points corresponding to the
highest education level he/she reached – and not corresponding to
the number of diplomas obtained (only one allocation of points, even
in case multiple diplomas).
3.3. Points according to the recent professional experience
acquired in the institutions in priority fields
The 17 fields where the Commission has identified particular needs –
the "priority fields" – are listed below:
- Planning, quality management and evaluation;
- Policies;
- Legal;
- Inter-institutional relations;
- External relations;
- Information, communication and publications;
- Budget, finance and contracts;
- Programmes, projects, actions and funds;
- Compliance and infringement handling;
- Statistics;
- Control and inspection;
- Audit;
- Analysis and advice;
- Scientific research;
- Human resources management;
- Linguistics;
- Information technology.
Points will be awarded as follows to officials who have acquired
professional experience within the Institutions over the last 10
years in at least 2 of the above-mentioned priority fields:
- 2 points will be awarded for every full year of professional
experience acquired between 1 January 2002 and 31 December
2007; if the professional experience acquired does not
amount to a full year, 2 twelfths of a point will be awarded for
every full month.
- 1,25 point will be awarded for every full year of
professional experience acquired between 1 January 1998 and
31 December 2001; if the professional experience acquired
does not amount to a full year, 1,25/12ths of a point will be
awarded for every full month.
- These points will be awarded only if the candidate has
acquired, between 1 January 1998 and 31 December 2007, a
professional experience in at least 2 of the 17 priority
fields.
- Only professional experience acquired as an official or
temporary member of staff in category ex-B* or above will be
taken into account. Professional experience as a temporary
member of staff shall be taken into account even if there was a
break between the periods of service as a temporary member of
staff and as a permanent official.
- Account shall be taken of professional experience acquired
within the Commission, in another European institution, in a
Community/executive agency or in an organisation devoted to
furthering the Community’s interests.
- RANKING AND PRE-SELECTION OF THE ADMITTED CANDIDATES
The establishment of 2 lists combining the 3 ranking criteria is
defined by Article 5 of the GIPs adopted in 2007 and the rules for
applying the rules for applying them for the 2007 certification
exercise are defined in the appointing authority of 20 November
2007.
In view of pre-selecting candidates admitted to the 2007
certification exercise, two lists shall be established as follows.
4.1. Two scores for each admitted candidate
Each candidate admitted to the 2007 certification exercise shall be
awarded two scores on the basis of the points defined under point 3
above and of the following weighting:
SCORE 1 |
Combining the points granted for merit
(with a weighting of 60%) and the points granted for the
recent professional experience in the priority fields (with
a weighting of 40%) |
SCORE 2 |
Combining the points granted for merit
(with a weighting of 60%) and the points granted for the
level of education demonstrated by an officially recognised
qualification/diploma (with a weighting of 40%) |
4.2. Two lists established by the appointing authority
The appointing authority shall rank the admitted candidates and
establish the two following lists:
LIST 1 |
Ranking of the admitted candidates
according to scores 1 (combining points granted for merit
and for recent professional experience in the priority
fields) |
LIST 2 |
Ranking of the admitted candidates
according to scores 2 (combining the points granted for
merit and for the level of education demonstrated by an
officially recognised qualification/diploma) |
4.3. Number of admitted candidates to pre-select
The number of candidates to pre-select is twice the number of
officials authorised to follow the training programme as a result of
the 2007 certification exercise (set at 110): therefore, a
minimum of 220 admitted candidates to pre-select.
4.4. Pre-selection of the highest-ranked candidates on the 2
lists
The pre-selected candidates shall be the highest-ranked candidates
on the two lists as follows:
- the 132 (i.e. 60% of 220) highest-ranked candidates
on list 1; and
- the 88 (i.e. 40% of 220) highest-ranked candidates on
list 2.
A unique list shall contain the names of the
candidates pre-selected on the basis of the 2 lists.
If more than one candidate obtain the same number of points as the
candidates ranked respectively in the 132th and 88th position, all
candidates shall be pre-selected.
If a candidate is pre-selected on the basis of the two rankings –
i.e. a candidate whose respective raking is better or equals to the
132th and 88th position– he/she shall be on the draft list of
pre-selected candidates. The appointing authority shall take into
account the number of candidates in such a situation in order to
make sure that a minimum of 220 candidates are pre-selected. If
needed, the draft list shall be completed by adding the name of the
official positioned immediately below the last provisionally
pre-selected candidates from both lists, while complying with the
breakdown referred to above.
- DRAWING UP OF THE LIST OF ADMITTED CANDIDATES AND OF THE LIST
OF PRE-SELECTED CANDIDATES
5.1. Publication of the draft lists
The appointing authority shall publish a draft list of
admitted candidates (according to the criteria detailed under point
2) and a draft list with the names of the pre-selected
candidates (on the basis on the two rankings established as detailed
under point 4).
5.2. Appeal procedure
Following this publication, the candidates will see how their
application was processed and the results in terms of admission and
ranking. The number of points obtained and their ranking in the two
lists shall be indicated in their “certification” file in Sysper2.
The non-admitted candidates who consider they meet the admission
criteria and the candidates who contest the number of points
obtained and their ranking may lodge a substantiated appeal before
the Joint committee for the certification procedure within 10
working days following the publication of the draft lists.
This appeal will have to be lodged via their « certification » file
in Sysper2, by clicking on the “Launch an appeal” button. The appeal
will have to be substantiated: a free-text area of unlimited size
will be available; documents supporting the appeal will have to be
enclosed (via the “Annexes” tab).
If, for some reason, an official is prevented from accessing
Sysper2, he/she may lodge an appeal by sending a substantiated note
to:
European Commission
Unit ADMIN A/6 « Certification procedure appeals »
MO 34 5/15
B-1049 Bruxelles The note must be sent within 10 working days, as evidenced by the
postmark.
5.3. Publication of the final lists
Once the Joint committee has examined the appeals, the appointing
authority shall publish the final list of admitted candidates and
the final list of pre-selected candidates.
- EVALUATION AND RANKING OF THE PRE-SELECTED CANDIDATES
The 110 candidates who will be authorised to follow the training
programme shall be identified amongst the (minimum 220) pre-selected
candidates. The number of points and the rankings obtained by each
pre-selected candidate during the pre-selection phase shall no
longer be taken into account in the evaluation phase.
6.1. Evaluation by the DGs and services
The intervention of the DG and services (according to the
pre-selected candidates’ assignment on the date of signature of
their application) is defined by Article 6 of the GIPs adopted in
2007. Each Director-general and Head of Service concerned shall
provide an opinion on each of the pre-selected candidates. This
opinion shall be motivated and take the form of points allocated to
the pre-selected candidates on the basis of an analysis of the
applications and of the comparison of their potential to become AD.
The analysis of the DGs and services shall be based on the needs of
the services and in particular on the 3 criteria defined by the
GIPs:
- responsibilities and duties currently performed by the
pre-selected applicants as mentioned in their job description or
other relevant documents, and how these responsibilities and duties
are carried out by the applicants;
- versatility of the pre-selected candidates on the basis of the
various functions performed and responsibilities held within the
European Institutions;
- relevant training courses followed as mentioned in their training
passport; ability to work in Community languages as required by the
service; ability to follow a training programme in French or English
(given that the candidates may not follow the training referred to
in Article 7 in their principal language).
Common evaluation grids and guidelines for allocating the points and
establishing the ranking, established by the appointing authority
after consulting the Joint committee for the certification
procedure, are available for consultation by the candidates on the
PersAdmin website dedicated to
the certification procedure.
As mentioned in these common guidelines, each Director-general, Head
of Service and Head of Human resources’ Unit of a service to which
pre-selected candidates are assigned (on the date of signature of
the individual applications) shall be granted an extended access to
the information concerning the pre-selected candidates and contained
in Sysper2 and in Syslog: application form to the 2007 certification
exercise; successive job descriptions; successive CDRs; training
passport.
6.2. The draft ranking of the pre-selected candidates
On the basis of the points allocated by the DGs and services, DG
ADMIN shall establish a ranking and publish the draft list of the
candidates having reached or passed the threshold (i.e. the minimum
number of points required in order to be allowed to take part in the
training programme). The threshold shall be equal to the number of
points obtained by the official ranked at the 110th position –
corresponding to the number of officials to authorise to follow the
training programme as a result of the 2007 certification exercise.
The draft list shall mention the assignment and the number of points
for each of the candidates listed.
Following this publication, the pre-selected candidates will see in
their Sysper2 “certification” file the opinion issued by their DG or
Service, the number of points obtained and their position in the
ranking.
6.3. Appeal procedure
A pre-selected candidate who contest the number of points obtained
may lodge a substantiated appeal before the Joint committee for the
certification procedure within 10 working days following the
publication of the draft list. This appeal shall be lodged via the Sysper2 “certification” file
under the same conditions as in the previous phase (see point 5.2).
6.4. Final list of candidates authorised to follow the training
programme in 2008
The Joint committee shall deliver an opinion on each appeal and
shall propose, where necessary, to modify the ranking and the number
of points granted even to the pre-selected candidates who did not
lodge an appeal.
If the number of pre-selected official shaving reached or passed the
threshold exceeds 110, the Joint committee shall adopt a
substantiated proposal aimed at deciding between officials whose
number of points coincides exactly with the threshold the ex-aequo
group). To that end, the Committee shall take into account
subsidiary elements such as the length in service as official or
temporary staff in grade 5 or above – excluding the ex-C/C* or
ex-D/D* careers – and, where the length of service is the same, the
principle of equal opportunities.
On the basis of the opinion of the Joint committee, the appointing
authority shall decide on the action to be taken and shall adopt and
publish the final list of officials authorised to follow the
training programme in 2008.
- THE APPLICATION FORM TO THE 2007 CERTIFICATION PROCEDURE
If you wish to apply for the 2007 certification exercise, you are
invited to read carefully the following instructions. |
7.1. When & how to apply and what information to provide?
Applications must be submitted via Sysper2. A "certification" module
has been developed for that purpose. In order to access it, go into
the Sysper2 menu and click on the link “My attestation and
certification history” in the group “Attestation & Certification”.
Then click on the button “Apply for the 2007 certification
exercise”.
The deadline for applying by signing an application form is 14
December 2007.
If, for some reason, you do not have access to Sysper2 between the
date of publication of this Administrative Notice and the deadline
for submitting applications, you can send your application on paper
(see specimen at Annex 2) to:
European Commission Unit ADMIN A/6 –
"Certification procedure applications" MO 34 5/15 B-1049 Brussels It must be sent by 14 December 2007, as evidenced by the postmark.
In the application forms, any information needed in order to assess
the applications in the light of the admission, pre-selection and
evaluation criteria should be supplied.
The following information shall be directly taken from Sysper2:
name, personal number, grade, DG/service, merit marks, evaluation of
the demonstration of the potential (CDR sections), seniority within
the Commission (and exclusively within the Commission).
Your application form contains different sections that you should
fill in as explained hereafter.
7.2. "Studies" section
You should indicate your level of education and detail, for each
diploma you obtained:
- title of the diploma;
- level of the diploma (from "a" to "g" – to define it, please refer
to the table in Annex 1);
- if you obtained the diploma or not;
- the authority which awarded the diploma;
- the corresponding periods of instruction.
Only qualifications/diplomas officially recognised by the Member
state or the third country in which they were issued shall be taken
into account.
If needed, you will have to add to your personal file the originals
of your diploma(s) or copies certified as true. The candidates who
obtained more than one diplomas – of the same level or of different
levels – shall only be granted the points corresponding to the
highest education level achieved.
Use of this information: in the pre-selection phase, you will be
awarded points according to the highest level of education you
reached – as demonstrated officially recognised
qualifications/diplomas. See details under point 3.2 above.
7.3. "Professional experience" section – Type 1 experience (for the
seniority)
You should detail your professional experience as official or
temporary staff member in the ex-B* (AST with no career restriction)
or ex-A* (AD) category, in the European institutions other than the
Commission, in a Community/executive agency or in an organisation
devoted to furthering the Community’s interests.
You have to detail your periods of service: institution, service,
status (temporary staff member or official) and your category.
Use of this information: to be
admitted to the procedure, you must
have acquired 3 years seniority (see details under point 2.1 above).
The information you declare will be automatically completed by your
experience as temporary staff member and official within the
Commission (source: Sysper2). 7.4. "Professional experience" section – Type 2 experience (in the
priority fields)
You should detail your professional experience:
- Since 1 January 1998
- As official or temporary staff member in the ex-B* or ex-A*
category
- In relation with one of the 17 priority fields (see point 3.3
above)
- In a European institution (including the Commission), a
Community/executive agency or in an organisation devoted to
furthering the Community’s interests
For each professional experience, you should indicate:
- The activity period
- The institution and service
- The job title
- Your main functions, responsibilities and achievements
- Your status and your category
- The link with one of the 17 priority fields
If relevant, you will make sure to repeat the periods of
professional experience already declared under type 1.
If, for one activity period, your experience is in relation with
more than one priority fields, you will choose the most relevant
field.
For the professional experience acquired between 1 January 2002 and
31 December 2007, the candidates whose name appear on the draft list
of candidates authorised to follow the training (established on the
basis of the provisional ranking of the pre-selected candidates, see
point 6.2 above) shall be invited to provide certifications signed
by the Head of the Human Resources Unit for the department in which
their acquired that professional experience, confirming the accuracy
of the information supplied. There is no need to ask for these
attestations before the publication of the draft list of the
best-ranked pre-selected candidates.
Use of this information:
1/ In the pre-selection phase, you will be awarded points if you
acquired recent professional experience in at least 2 of the 17
priority fields (see details under point 3.3). 2/ In the evaluation phase, the services of the pre-selected
candidates shall use this information in particular in order to
evaluate the versatility and the level of responsibilities and tasks
performed (see point 6.1 and the common guidelines for the
evaluation of the candidates by the services). 7.5. "Versatility" section
You should put forward elements of your career within the
institutions which demonstrate your versatility. In the context of
the certification, versatility is meant as a change of field and/or
functions and/or level of responsibilities in your professional
career within the institutions – in the ex-B* or ex-A* category.
Use of this information: In the evaluation phase, the services of
the pre-selected candidates shall take into account the versatility
on the basis of the various functions performed and responsibilities
held within the institutions (see point 6.1 and the common
guidelines for the evaluation of the candidates by the services).
7.6. "Languages" section
The following information is to be collected in this section: (1)
your level of knowledge of the different Community languages and the
Community languages you use at work as required by your service; (2)
you principal language; (3) in which language you would follow the
training programme if you are authorised to follow it.
Use of this information:
(1) In the evaluation phase, the services of the pre-selected
candidates shall take into account the ability to work in Community
languages as required by the service (see point 6.1 and the common
guidelines for the evaluation of the candidates by the services). (2 & 3) In the
evaluation phase, the services of the pre-selected
candidates shall take into account the ability to follow a training
programme in French or English – excluding their principal language
(see point 6.1 and the common guidelines for the evaluation of the
candidates by the services). (2 & 3) The selected candidates shall follow
the training programme
organised by EAS in French or English – excluding their principal
language. (1) Your linguistic knowledge
You should detail your level of knowledge of the different Community
languages and indicate which language(s) you use at work as required
by your service.
If you have already filled in the "Languages" section of your e-CV,
the linguistic auto-evaluation grid shall be automatically imported
in your certification application. You can modify it if you so wish.
Warning: don't forget to fill in the last column added especially
for the certification procedure. You should indicate which
language(s) you use at work as required by your service. As a
reminder, you can access e-CV via Sysper2: in the "Jobholder
management" section, click on "My e-CV".
If you have not filled in the "Languages" section of your e-CV, you
should fill in the linguistic auto-evaluation grid in your
certification application form.
Guidance on how to evaluate your level of linguistic knowledge is
available on the page "How to fill up the languages level in my
e-CV" of the e-CV documentation (see
http://www.cc.cec/sysper2/ecv/documentation_generale/remplir_langues_en.htm ).
Information to provide for each Community language you declare:
- Aspects of the linguistic knowledge to detail: "understanding",
"speaking", "reading" and "writing".
- Level of knowledge: "notion", "basic", "good", "very good" or
"excellent"
- If you use that language in your work as required by your service
("yes"/"no"). An optional comment on this subject can be added.
(2) Your principal language
In the context of the certification procedure, the notion of
"principal language" is very important and has to be understood as
the first language indicated by the official in his/her application
form to the competition or selection procedure on the basis of which
he/she was recruited.
Sysper2 contains your principal language. This information shall be
automatically imported in your application form. If you consider
that this information is false, you have the possibility to modify
it. (3) Language chosen to follow the mandatory training programme
The training programme organised by EAS is given in English and
French. You should indicate in which language you would follow the
training in case you are selected.
The candidates can chose between French and English – except the
candidates whose principal language is French or English: in order
to avoid discrimination on linguistic grounds, these candidates will
be obliged to chose – respectively – English and French.
On the basis of experience in the two first trainings, it is
essential that the candidates have a sufficient level of knowledge
of the language they will be using for the training programme and
for the examinations. In order to follow the training and present
the examinations in good conditions, the level of knowledge of
written and spoken English and/or French required is minimum the
level of an independent user – which corresponds to the level "very
good" of the linguistic auto-evaluation grid used in the application
form.
Systematic check by DG ADMIN
When establishing the list of pre-selected candidates and before the
evaluation by the DGs and services, DG ADMIN shall systematically
check the principal language mentioned in the certification
application form against the first language indicated by the
official in his/her application form to the competition or selection
procedure on the basis of which he/she was recruited (contained in
his/her personal file). In case of non-conformity, DG ADMIN shall
modify the certification application form to indicate the real
principal language of the candidate. If this language is the one
chosen by the candidate to follow the mandatory training programme,
DG ADMIN shall also modify this choice in the certification
application form. |
7.7. Annexes (not mandatory)
You have the possibility to annex documents. These annexes should be
strictly limited to documents you consider as relevant in the
context of the evaluation of your application by your DG or service
(see point 6.1 and the common guidelines for the evaluation of the
candidates by the services).
You should clearly indicate the subject of the annex(es) in the box
marked "Title of the attachment". Ideally, documents should be
annexed in PDF format. As a reminder, you can obtain a PDF version
of a document by e-mailing it to the EC PDF CODE WEB functional
mailbox. It is not useful to annex all or parts of CDRs established by the
Commission services as these reports are available in Sysper2.
7.8. How to validate an application?
You have access at all times to your completed application form,
containing the details you have entered. You are invited to check
the content and, if necessary, change it or delete it (click on
"Delete my application form").
Your application will not be registered and taken into account until
you have signed it electronically (click on "Sign and send my
application form"). The status of your application shall then change
to "Application form signed and submitted": this proves that your
application form is registered.
7.9. Link with the personal file and the training passport
Your attention is drawn to the fact that DG ADMIN will
systematically check the information provided in the application
forms against the personal files of the officials that will be
authorised to follow the EAS training programme. If the information
is not correct or if your personal file is incomplete, your
application will consequently be deemed not eligible. If the
documents concerned are not already on your personal file, you will
have to complete it with the originals of your qualifications or
copies certified as true.
Personal files are managed by ADMIN/B.3 (MO-34 MEZ/38, Tel. 53790).
As mentioned under point 6.1 above, the relevant training courses
shall be taken into account by§ the DG and services during the
evaluation of the application of the pre-selected candidates (see
the common guidelines for the evaluation of the candidates by the
services). The training courses considered as relevant in the
context of the certification procedure are those covering
competencies, skills and knowledge considered as essential in order
to take on in an efficient way different functions and
responsibilities of AD level – excluding studies demonstrated by
qualification/diploma which are already taken into account in the
pre-selection phase (see point 3.2 above).
Whether they are organised by the Commission or not, training
courses followed in the interest of the service are listed in the
training passport. If you are pre-selected, it is on that basis that
your DG/Service shall identify the relevant training you followed.
To get information on your training passport or to complete it,
please contact the training coordinator (CoFo) of your DG/Service.
- THE PROVISIONAL TIMETABLE FOR THE SELECTION OF THE OFFICIALS
AUTHORISED TO FOLLOW THE TRAINING PROGRAMME IN 2008
The provisional timetable is as follows:
– 14 December
2007: |
Closing date for applications |
– End December 2007: |
Publication of the draft list of admitted
officials and of the draft list of pre-selected officials |
– End January 2008: |
Meeting of the Joint committee for the
certification procedure to analyse the appeals lodged against the
results of the admission and pre-selection phases |
– End January 2008: |
Publication of the final list of admitted
officials and of the final list of pre-selected officials |
– January/February 2008: |
Evaluation of the pre-selected candidates
by the DGs and services |
– End February 2008: |
Publication of the draft list of officials
authorised to follow the training programme (on the basis of the
draft ranking of the pre-selected candidates) |
– End March 2008: |
Meeting of the Joint committee for the
certification procedure to analyse the appeals lodged against the
ranking of the pre-selected candidates |
– End March/ April 2008: |
Publication of the final list of officials
authorised to follow the training programme (on the basis of the
final ranking of the pre-selected candidates) |
- THE COMPULSORY "CERTIFICATION" TRAINING PROGRAMME
The training programme should start at the end of May 2008.
Beforehand, EAS shall organise information sessions for the
candidates authorised to follow the training. These sessions shall
take place in Brussels and Luxembourg in April/May 2008.
Courses will be given in English and French. A sufficient level of
linguistic knowledge is essential and no official will be allowed to
follow the programme in his/her principal language (see point 7.7
above).
You will find more information on the calendar and on the content of
the training on
the EAS web site, updated in due time.
- PROTECTION OF PERSONAL DATA
Information on the processing of personal data under Regulation (EC)
No 45/2001:
- Data controller: Unit ADMIN/A.6
- Purpose of processing: certification procedure
- Recipients: Unit ADMIN/A.6, appointing authority, members of the
joint certification committee, limited access to human resources
managers, Directors-general and Heads of services
- Questions in the application form marked with an asterisk (*) are
compulsory
- Right to access and rectify data: once an application has been
made, the applicant has access to all the information contained in
it. Data can be rectified before the closing date for the validation
of applications, but not after the application has been validated by
the applicant.
- Other information contained in the notification to the DPO
covering Sysper2 – CDR professional appraisal
- Applicants are entitled to have recourse at any time to the
European Data Protection Supervisor.
- CONTACT DETAILS
If you have any queries or difficulties in completing your
application form, you can contact ADMIN/A.6:
Tel.: 93640 or 93936 E-mail: ADMIN PROCEDURE DE CERTIFICATION
PersAdmin web site
/ Certification
Annexes: 1/ Table of education levels
2/
Application form in Word
____________________
Footnotes
(1) Decision C(2007)
5694 of 20 November 2007
laying down the general provisions for implementing Article
45a of the Staff Regulations. |