CERTIFICATION, EXERCISE 2006

DRAFT LIST OF OFFICIALS AUTHORISED TO FOLLOW THE TRAINING PROGRAMME IN 2007

• Final list of admitted officials
• Classification of admitted officials in order of priority
• Appeals to the Joint committee for the certification procedure
• Certificates to be provided by the provisionally best-ranked officials
• Next step in the procedure
• Dates and language of the compulsory training
• Annexes

This Administrative Notice concerns the officials whose applications to the 2006 certification exercise have been admitted and the officials who launched an appeal because of their non-admission.

The procedure for selecting officials to follow the training programme offered by the European Administrative School (EAS) in 2007 has two stages: the admission followed by the ranking of the admitted officials in order of priority. This Administrative Notice finalises the admission phase and presents the results of the draft ranking.

As a reminder, the admission criteria are spelled out in Article 4(2) of the Commission decision of 22 June 2005 and the detailed rules for applying the criteria for the 2006 certification exercise were defined by the Appointing authority on 2 February 2007.

1. Final list of admitted officials
   
   Following the publication of the draft list of officials admitted to the 2006 certification exercise (lien IA 19-2007) and the appeals to the Joint committee for the certification procedure, the Appointing authority decided on 30 March 2007 to amend the list by adding the following officials:

   Claudio PISANA

   The final list of the 875 candidates admitted to the 2006 certification exercise was adopted by the Appointing authority on 30 March 2007 and is published in Annex 1 .
    
2. Classification of admitted officials in order of priority
   
   In order to classify the admitted candidates, points were allocated as follows:
   
    

   Professional experience –  Within the Institutions –  In one of the 7 priority fields –  Between 1 January 1997 and 31 December 2006 –  As temporary staff member or as official (even in case of breaks between periods of service) –  In career stream ex-B* or higher –  Maximum of 17 points –  Source: information provided in the application forms under "type 2 experience "
   	Between 01/01/1997 and 31/12/2000	1,25 point for every full year > (and 1,25/12th of a point for every full month)
   	Between 01/01/2001 and 31/12/2006	2 points for every full year > (and 2/12th of a point for every full month)
   Education level –  In one of the 7 priority fields –  Source: information provided in the application forms under "studies"
   	Higher education qualification (higher non-university degree or short university cycle) or higher level of education	3 points
   	Lower level of education	0 point
   Merit marks in the 4 last annual Career Development Reports (CDRs) –  Source: Sysper2
   	Annual CDR 2001-02	Average (without applying a pro rata)
   	Annual CDR 2003
   	Annual CDR 2004
   	Annual CDR 2005

   For each of the 7 priority fields, a ranking was established on the basis of the priority field chosen by the candidates when applying.
   
   The draft list in Annex 2 shows, for each field, the officials who obtained total points equal to or exceeding those obtained by the official occupying the place equal to the number of posts available for that field:
    

   • the 15 best placed officials who chose the field ‘external communication policy’;
   • the 15 best placed officials who chose the field ‘compliance with Community law and dealing with infringements’;
   • the 15 best placed officials who chose the field ‘budget, finance and contracts’;
   • the 20 best placed officials who chose the field ‘management of programmes and projects’;
   • the 15 best placed officials who chose the field ‘audit’;
   • the 15 best placed officials who chose the field ‘human resources management’;
   • the 15 best placed officials who chose the field 15 ‘information technology’.
      
3. Appeals to the Joint committee for the certification procedure
   
   All admitted officials may find out through their "certification" file in Sysper2 (tab "Calculation", sub-tab "Classification") the number of points they have obtained and their classification in the priority field they selected. They may also check the method of calculation used.
   
   Admitted officials who dispute the number of points obtained have ten working days following publication of this Administrative Notice to make a substantiated appeal to the Joint committee for the certification procedure.
   
   This appeal must be introduced using the "Sysper2" software, in the "Certification" file. It must be substantiated: each user has access to an unlimited free text field after clicking on "Launch an appeal". Supporting documents must be attached (tab "Annexes").⁽¹⁾
   
   If you are prevented from accessing Sysper2 over an extended period of time, you can send your appeal in writing to the following address:

   European Commission
   Unit ADMIN A/6 « Appeals – Certification procedure »
   MO 34 5/15
   B-1049 Brussels

   This written appeal must be sent within ten working days, with the postmark providing evidence of this.
    
4. Certificates to be provided by the provisionally best-ranked officials
   
   For professional experience acquired between 1 January 2001 and 31 December 2006, candidates on the draft list of officials authorised to follow the training programme (Annex 2[link]) are invited to provide certificates signed by the Head of the Human Resources Unit for the department(s) in which they acquired that experience, confirming the accuracy of the information supplied. A model certificate for signature is attached in Annex 3 .
   
   The certificates established in the context of the 2005 certification exercise remain valid. They were sent to DG ADMIN and attached to the 2005 certification applications. DG ADMIN will attach them also to the relevant 2006 certification applications. The candidates concerned are therefore requested to provide certificates only for their professional experience that is not yet covered by an existing certificate. Please note that the reference period of the 2005 certification exercise ended on 30 September 2005, whereas it now ends on 31 December 2006.
   
   These signed certificates must be sent by the candidates before 25 April 2007 to the following address:

   European Commission
   Unit ADMIN A/6 « Certification procedure»
   MO 34 5/15
   B-1049 Brussels

5. Next step in the procedure
   
   The list in Annex 2 [lien] will be submitted to the Joint committee for the certification procedure. This Committee will provide an opinion on the appeals lodged and, if needed, will propose a separation of applicants with equal points. As decided by the Appointing authority on 2 February 2007, the criteria for making such a proposal will be, in the first instance, the length of service in the category and, where the length of service is the same, equal opportunities.
   
   Once the Joint committee has given its opinion, the Appointing authority will publish the list of the 110 officials authorised to take part in the training programme organised by EAS in 2007.
    
6. Dates and language of the compulsory training
   
   Dates

   The training programme will consist of two blocks.
   The candidates authorised to follow the training programme in 2007 will be invited to attend one of the information sessions organised by EAS: on 3 May 2007 (in Brussels) and on 4 May 2007 (in Luxembourg).
   Regularly updated information regarding the calendar, the information sessions and the content of the training is available on the EAS web site.

   Language of the training

   Courses will be given in English and French. To avoid any discrimination on linguistic grounds, no official will be allowed to follow the programme and to sit the exams in his/her main language.
   On the basis of experience in the 2006 training, it is important that candidates have a sufficient level of knowledge of the language they will be using for the training programme and for the examinations.

Annexes:

1. Definitive list of the candidates admitted to the 2006 certification exercise
2. Draft list of officials authorised to follow the training programme in 2007
3. Model certification concerning the professional experience acquired between 1 January 2001 and 31 December 2006 (only for the officials listed in Annex 2

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Footnotes

^[1] Since Sysper2 is not a word processing system, we advise you to draft the text of your appeal in Word and then copy/paste it into the Sysper2 field provided.