CERTIFICATION, 2007 EXERCISE

DRAFT LIST OF THE BEST-RANKED PRE-SELECTED CANDIDATES

This administrative information concerns the officials pre-selected in the 2007 certification exercise.

The procedure for selecting officials to follow in 2008 the training programme offered by the European Administrative School (EAS) has three stages: admission; pre-selection; evaluation and ranking of the pre-selected candidates. This Administrative Notice presents the provisional result of the third stage.

1. NUMBER OF PRE-SELECTED CANDIDATES
   
   The final list of pre-selected candidates was adopted by the Appointing authority on 13 February 2008 and published by means of Administrative notice n° 11-2008 of 15 February 2008. The Appointing authority then decided to add the name of two candidates (Fernando Cordeiro Raposo et Konstantinos Kalossakas).
    
2. EVALUATION OF THE PRE-SELECTED CANDIDATES BY THE DGS AND SERVICES
   
   The DG and services of each pre-selected candidate (according to the assignment on the date of signature of their application) has provided an opinion on the basis of an analysis of the applications.
   
   This opinion is motivated and takes the form of points allocated to the pre-selected candidates on the basis of an analysis of the candidates and of their potential to become AD officials. The analysis of the DGs and Services is based on the needs of the services and in particular on the 3 criteria defined by the General Implementing Provisions (GIPs) of 20 November 2007 (see Administrative information n° 54-2007):
    
   • responsibilities and duties currently performed by the pre-selected applicants as mentioned in their job description or other relevant documents, and how these responsibilities and duties are carried out by the applicants;
      
   • versatility of the pre-selected candidates on the basis of the various functions performed and responsibilities held within the European Institutions;
      
   • relevant training courses followed as mentioned in their training passport; ability to work in Community languages as required by the service; ability to follow a training programme in French or English (given that the candidates may not follow the EAS mandatory training programme in their principal language).

   Common evaluation grids and guidelines for allocating the points and establishing the ranking have been established by the appointing authority after consulting the Joint committee for the certification procedure. They are available for consultation by the candidates on the PersAdmin website dedicated to the 2007 certification exercise.
   
   Please note that the number of points and the rankings obtained during the pre-selection phase are no longer taken into account in this evaluation stage.
   Each pre-selected candidate can see in his/her certification application file in Sysper2 ("Calculations" section / "Selection" tab) the opinion issued by his/her Service and the number of points obtained.
    

3. PROVISIONAL RANKING OF THE PRE-SELECTED CANDIDATES
   
   On the basis of the points allocated by the DGs and services, DG ADMIN has ranked the pre-selected candidates according to the number of points obtained.
   The draft list of the 117 best-ranked candidates is published in annex , with an indication of the service of assignment and the number of points obtained.
   
   As explained hereunder, this ranking is provisional and could be modified by the joint committee for the certification procedure. The inclusion of your name on the attached list cannot therefore be considered as a guarantee that you will be authorised to follow the training programme in 2008.
    
4. APPEAL TO THE JOINT COMMITTEE FOR THE CERTIFICATION PROCEDURE
   
   Each pre-selected candidate can see in his/her certification application file in Sysper2 ("Calculations" section / "Selection" tab) the opinion issued by his/her Service, the number of points obtained and his/her position in the ranking.
   
   A pre-selected candidate who contests the number of points obtained on the basis of the criteria mentioned under point 2 may lodge a substantiated appeal before the Joint committee.
   
   This appeal must be lodged via the « certification » file in Sysper2 (by clicking on the “Launch an appeal” button) within 10 working days following the publication of this Administrative notice. The appeal has to be substantiated: a free-text area of unlimited size will be available; documents supporting the appeal have to be enclosed (via the “Annexes” tab).
   
   If, for some reason, an official is prevented from accessing Sysper2, he/she may lodge an appeal by sending a substantiated note to:

   European Commission
   Unit ADMIN A/6 « Certification procedure appeals »
   MO 34 5/15
   B-1049 Brussels

   The note must be sent within the above-mentioned deadline, as evidenced by the postmark.
    
5. NEXT STAGE IN THE PROCÉDURE: FINAL LIST OF CANDIDATES AUTHORISED TO FOLLOW THE TRAINING PROGRAMME IN 2008
   
   The Joint committee shall deliver an opinion on each appeal and shall propose, where necessary, to modify the ranking and the number of points granted even to the pre-selected candidates who did not lodge an appeal. The committee could in particular notice that, in services where a limited number of candidates were pre-selected, the available quota of points was not sufficient to adequately reflect the priority to be granted to candidate(s); the committee could propose to the appointing authority to allocate additional points to this(these) candidate(s).
   
   The committee could therefore propose significant modifications to the draft list published as an annex to this Administrative information.
   
   Following the examination of the appeals and of the draft list, and on the basis of the proposals made to the appointing authority regarding the allocation of points, the committee will take note of the number of points required in order to be amongst the 110 best-ranked officials. This number will be the threshold to obtain. If the number of pre-selected officials having reached or passed the threshold exceeds 110, the committee will adopt a substantiated proposal aimed at deciding between officials whose number of points coincides exactly with the threshold (the ex-aequo group). To that end, the committee will take into account subsidiary elements such as length in service as an official or temporary staff in grade 5 or above – excluding the ex-C/C* or ex-D/D* careers – and, where the length of service is the same, the principle of equal opportunities.
   
   On the basis of the opinion of the Joint committee, the appointing authority will adopt and publish the final list of officials authorised to follow the training programme in 2008.
    
6. THE COMPULSORY "CERTIFICATION" TRAINING PROGRAMME
   
   Courses and exams will take place in English and French. No official will be allowed to follow the programme in his/her principal language. It is essential to possess a sufficient level of linguistic knowledge in the language in which the official shall follow the training and sit the exams.
   
   The training programme should start at the end of May 2008 as follows:
    
   • Block 1: from Tuesday 27 May to Friday 20 June 2008 (every day except on Wednesdays 4, 11 and 18 June);
      
   • Block 2: from Monday 29 September to Friday 17 October 2008 (every day except on Wednesdays 1, 8 and 15 October);
      
   • Individual study period between the 2 blocks.

   The EAS will organise preliminary information sessions for the candidates authorised to follow the training. These sessions will take place in Brussels and Luxembourg in early May 2008.
   
   You will find more information on the timetable and on the content of the training on the EAS web site.
    

7. CONTACT DETAILS
   
   If you have any queries, you can contact ADMIN/A.6:
   Tel.: 93640 or 93936
   E-mail: ADMIN PROCEDURE DE CERTIFICATION
   PersAdmin / Certification web site:

 Annex: Draft list of the best-ranked pre-selected candidates